Executive Assistant to the CEO

About the Role

AdvocateMH is seeking a highly organized and proactive Executive Assistant to support our Chief Executive Officer and office team. In this role, you will provide high-level administrative support, manage complex schedules, coordinate meetings, follow up on key initiatives, facilitate seamless day-to-day operations. You will also assist with project management, communications, and key operational initiatives as required by the CEO. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced startup environment. This is an opportunity to work closely with executives in a mission-driven company transforming mental health care.

Responsibilities

Executive Support:

• Manage complex CEO calendar, scheduling meetings, and coordinating travel arrangements.

• Prepare meeting agendas, take minutes, and follow up on action items.

• Handle confidential correspondence and communications on behalf of executives.

• Assist with email and document management, ensuring timely responses and organization.

Operational & Administrative Support:

• Oversee office operations, vendor relationships, and administrative processes.

• Maintain key documents, contracts, and records for easy access.

• Support HR functions, including onboarding, team coordination, and culture-building initiatives.

• Assist in managing expenses, budgets, and financial reporting as needed.

• Help drive operational efficiency and process improvements.

• Support strategic planning and goal-setting initiatives.

• Monitor key business priorities and ensure follow-through on executive decisions.

Project & Communication Management:

• Coordinate cross-functional projects and track key deadlines.

• Prepare presentations, reports, and briefing materials for leadership.

• Act as a liaison between internal teams and external stakeholders.

• Support company-wide initiatives, including events, communications, and special projects.

Qualifications

• Bachelor’s degree in Business Administration or a closely related field of study required.

• Three (3) to Five (5) years of related experience with administrative support required

• Five (5) to Eight (8) years progressively responsible professional experience as an administrative or executive assistant at a high-paced executive office preferred

• OR An equivalent combination of certification, education and experience sufficient to successfully perform the essential duties of the job such as those listed above

Compensation Range: $100K - $110K