Administrative Assistant

Job Title

Administrative Assistant

Location

Edmonton Office - Edmonton, AB T5J 5C6 CA (Primary)

Category

Administration

Job Type

Full-time permanent

About Us

We are an employee-owned, Canadian company that is passionate about building communities that are vibrant, healthy, and resilient and support economic growth. Sustainability is part of every project we undertake, and how we operate our business. Focused locally, we offer uncompromising service to public and private sector clients across Canada.

We proudly have been recognized as one of Canada’s Best Managed Companies for 16 consecutive years and a Platinum Club member. This award recognizes our technical excellence, business performance, innovation, dedication to our staff, and involvement in the community. We have also been a Carbon Neutral Company since 2009 and have EcoAction initiatives across the company. 

We know it takes dedicated, talented individuals working together to consistently deliver high-quality work and service to our clients. We achieve this by promoting collaboration, investing in our people, and fostering a culture that engages and inspires our people to be their best, maximize their potential, and think creatively while applying best practices. If you have what it takes, we want you to join us!

Job Description

We are currently searching for an Administrative Assistant in our Edmonton office. 

This position will involve a range of administrative and office support activities to facilitate the efficient operation of our office. As the ideal candidate, you are an excellent communicator with effective organizational skills, and an exceptional work ethic. Your abilities will be strengthened through the variety of activities and projects with which you will be involved. This position will also provide you with autonomy as you will be required to complete tasks with minimal supervision.

What we offer:
•    A centrally located office in the heart of downtown Edmonton that is easily accessible. 
•    A flexible work environment that allows for a combination of working from home and in the office. 
•    Competitive salary and benefits, including a fitness allowance, company-matching pension program, and a parental leave top-up program. 
•    Ongoing support for your growth and development, including a formal Professional Development program, mentorship programs, training opportunities, professional designation support and a Young Professionals Group.
•    An on-site fitness centre accessible to all staff, with full amenities. 
•    Discounted rates at a neighboring childcare facility. 
•    An active Social Club that promotes social activities in and outside the office, and offers subsidized tickets to local events, such as the Taste of Edmonton.  

Your responsibilities will include:
•    Managing incoming phone calls at the front desk.
•    Booking and scheduling appointments.
•    Greeting, assisting, and directing guests.
•    Entering and processing data. 
•    Receiving, sorting, and distributing mail and packages.
•    Organizing courier shipping and deliveries.
•    Managing supplies (office, safety, etc).
•    Completing accounting recoveries.
•    Arranging catering and maintaining office and board rooms. 
•    Participating in other administrative duties such as assisting in preparing reports and presentations, document control, purchase orders and records management, and event planning, as required.

Job Requirements

What you will bring:
•    Minimum of 2 years’ administrative or similar experience. 
•    Proficient in Microsoft Word, Excel, PowerPoint, SharePoint, Teams and other office software.
•    Excellent oral and written communication skills.
•    Highly detail oriented and accurate.
•    Demonstrated ability to work independently with little supervision.
•    Ability to multi-task and work with deadlines.  

Education

Post-Secondary Diploma

AE is an Equal Opportunity Employer and encourages women, Aboriginal people, persons with disabilities, members of visible minorities, and members of the LGBTQ community to apply. For applicants with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. We are also committed to protecting the privacy of your personal information and as such, it will be used for recruitment and employment purposes only.