Settlement Coordinator - Texas Trust Credit Union Theatre

For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300 venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer. 

Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations. 

If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!

Position Summary:
The Settlement Coordinator is responsible for assisting with the oversight of the regional office-wide settlement process.  This includes coordinating schedules or settling shows at both internal and external venues. Interfacing between accounting, production, and booking departments to assisting with budgets, artist settlements, and financial closing of events. 

Essential Functions:

• Assist in oversight of regional office-wide settlement procedures and training. Identify and communicate new systems or processes to ensure accuracy, consistency and efficiency in the settlement process.
• Coordinate with multiple internal departments to remedy any discrepancies and to close outlying action items on an event-by-event basis.
• Settle one off events or schedule settlers as required. Monitor processes and track timelines to guarantee settlements are completed timely and accurately.
• Serve as liaison between settler, accounting, and venue or partner to facilitate reconciliation on co-promoted events and account for or any errors, or adjustments that need to be made post night of settlement or during pre-settlement.
• Perform artist and internal settlements for one offs, festivals, and stadium-level events.
• Assist with the reconciliation end of month closing of all settlements into night of show status to ensure accurate payment of variable expenses.
• Assist with data analysis of cost and budget from pre-settlement through the night of show or post settlement to ensure budgets are being adhered to and provide insight and recommendations based on trends, projected expenses, and returns to the Venue and Talent Buyer.
• Provide feedback on settler proficiency and placement. Facilitate ongoing training in company booking software.

Required Qualifications:

• A minimum education level of: Bachelor of Arts/Sciences Degree (4-year) in a related field
• 2-4 years of related work experience
• 2-4 years of supervisory experience
• Ability to lead, mentor, and/or coach staff
• Working knowledge of technical aspects of concert production
• Exceptional customer service skills with the ability to build and cultivate relationships
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); and ability to learn required business systems
• Excellent written, verbal and listening communication skills
• Works well under pressure and in a fast paced environment
• Experience interpreting event contracts and developing accurate production budgets
• Highly organized with excellent attention to detail
• Must be extremely flexible to work long hours, nights, weekends and holidays
• Experience working in music industry preferred

Bonus

• This position is not eligible for a bonus under the current bonus plan requirements.

Benefits

• Event based positions are not eligible for benefits through AEG Presents.

AEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside his/her normal description.