Administrative Assistant - Part-Time

Aero Auto Repair has been the leader in automotive service and repair since we first opened our doors in 1984. We are extremely passionate about what we do and have a collective goal to provide a service that benefits the people in our community. 

Part-Time Position: The Administrative Assistant will provide comprehensive administrative support to ensure the smooth operation of the office. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently, including financial responsibilities.

Key Responsibilities

Administrative Support

• Manage phones, emails, and greet visitors.
• Maintain organized filing systems (electronic and physical).
• Prepare and edit correspondence, reports, and presentations.
• Schedule appointments and manage team calendars.
• Coordinate meetings, prepare agendas, and take minutes.
• Plan and support logistics for company events and training sessions.
• Order and manage office and departmental supplies.

Operations & Project Coordination

• Track project deadlines and deliverables across departments.
• Coordinate with vendors and manage purchase orders.
• Support day-to-day operational tasks for Owner, Accounting, HR, and other teams.

Accounting & Finance

• Handle accounts receivable/payable, invoicing, and payments.
• Reconcile customer invoices, vendor accounts, and financial records.
• Perform data entry in QuickBooks with accuracy.
• Track expenses and assist in financial reporting and recordkeeping.
• Manage bill pay to ensure timely fulfillment of financial obligations.

Human Resources Support

• Assist HR Manager with daily operations and administrative tasks.
• Maintain and update employee records (digital and physical).
• Coordinate interviews, meetings, and HR-related appointments.
• Support onboarding/offboarding processes and paperwork.
• Post job ads, screen resumes, and schedule interviews.
• Prepare HR documents including contracts, memos, and reports.
• Respond to employee inquiries about HR policies and benefits.
• Monitor attendance and leave balances using HR systems.
• Ensure compliance with labor laws and internal policies.
• Help plan employee events and wellness initiatives.
• Order and manage HR-related office supplies.

General

• Handle sensitive information with discretion and confidentiality.
• Perform additional duties as assigned in Operations, Accounting, or HR.

Qualifications:

• High school diploma or equivalent; associate degree or higher preferred.
• Proven experience as an administrative assistant or in a related role.
• Familiarity with accounts receivable and accounts payable processes.
• Proficiency in QuickBooks and MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Familiarity with office equipment and technology.

Benefits:

• Medical, Dental, & Vision benefits
• Paid Holidays & Paid Time Off (PTO)
• Simple IRA Plan
• Employee Discount on parts and service

AERO is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation, gender identity, or any other protected status.

Salary : $20 - $25