What are the responsibilities and job description for the Part Time Administrative Assistant position at Filkey & Associates?
Job Title: Part-Time Administrative Assistant
Job Type: Part-Time (Flexible Hours)
About the Role:
We are seeking a highly organized and detail-oriented Part-Time Administrative Assistant to support a busy business owner. This role is ideal for someone who thrives in a dynamic environment, enjoys multitasking, and has a keen eye for accuracy—especially in data entry and record-keeping.
Responsibilities:
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Data Entry: Accurately input and update client information, property listings, financial records, and other business-related data into CRM systems and spreadsheets.
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Manage emails, phone calls, and scheduling appointments.
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Organize and maintain digital and physical files.
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Assist with transaction coordination, including document preparation and follow-ups.
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Update property listings on MLS and other platforms.
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Coordinate marketing efforts (social media updates, newsletters, and mailers).
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Track expenses and assist with light bookkeeping.
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Conduct basic research on properties, clients, and market trends.
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Ensure all records are up-to-date and organized for easy access.
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Provide general administrative support as needed.
Qualifications:
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Experience in data entry and administrative tasks (real estate experience is a plus but not required).
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Strong organizational and communication skills.
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Proficiency in Microsoft Office (Excel, Word) and Google Suite.
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Experience with CRM systems, MLS platforms, or industry-related databases (preferred).
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Ability to work independently and handle confidential information.
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High level of accuracy and attention to detail in data entry and documentation.
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A proactive attitude with excellent time management skills.
Hours & Compensation:
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Flexible part-time schedule (approx. 10-20 hours per week).
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Competitive hourly pay, based on experience.
If you are detail-oriented, enjoy working with data, and are looking for a flexible administrative role, we’d love to hear from you!
OUR CORE VALUES
Laughter | Service | Integrity | ResponsibilityOur organization seeks to exceed our clients’ expectations of service through a long-term, relational approach to business. Our customer service begins from the first interaction with a new customer and continues through the regular support and assistance we provide to our ongoing clients. We work harder, faster and more effectively than our competitors to ensure our clients are able to achieve their financial and personal goals.
OUR EMPLOYEES ENJOY...
Simply put, a better place to work. Out team offers a flexible and fun work environment and enjoy a healthy atmosphere that includes on personal responsibility, energy and collaboration.
