Finance Administrator

About Aero-mark:

Aero-mark, LLC is a private investment firm with over 35 years of experience in the acquisition, growth, and improvement of companies. It has been successful in purchasing small organizations and increasing their value to make them attractive for an acquisition for larger entities that wish to expand their portfolios. Aero-mark improves its investments by providing resources of strategic direction, capital, management, contacts and technology.

Although Aero-mark has primarily invested on its own, it has also partnered with management and other capital providers who have achieved significant economic returns. Aero-mark has been primarily driven as the investment vehicle of Mark Lee. It is seeking to institutionalize its record and standing in the industry by expanding its management and ownership team to provide for continued success in succeeding generations.

Aero-mark has primarily focused in the Aerospace and Defense segment but has made additional investments in real estate and technology. It is expanding the scope of its capabilities by growing and augmenting its team with those of wider backgrounds.

Job Title: Finance Administrator
Location: Ontario, CA

Job Summary:

We are seeking a highly organized and versatile individual to join our team as an Administrative Coordinator. This role is designed for a multitasker who can manage marketing efforts, office operations, and financial processes, contributing to the company’s overall growth.

As a small company, we’re looking for someone who thrives in a dynamic environment and is ready to wear many hats. If you're up for the challenge and excited about making a meaningful impact, we'd love to hear from you!

Key Responsibilities:

Finance Support:

• Assist with accounts payable (AP) and accounts receivable (AR) functions, ensuring timely and accurate processing of invoices and payments.
• Reconcile invoices, resolve discrepancies, and communicate with vendors as needed
• Bank reconciliation
• Assisting controllers of entities of parent companies
• Familiar with QuickBooks
• Support with Payroll (ADP)

Marketing:

• Maintain the company’s website, LinkedIn, SEO, company flyers, presentations, and email signatures.
• Manage and input data into the company CRM system.
• Coordinate and manage events, trade shows, and travel arrangements.
• Analyze market trends and competitor activities to identify opportunities for growth.
• Conduct data research or analysis for various projects.

Office Duties:

• Manage office supplies, ensuring all resources are available and functioning properly.
• Coordinate schedules, meetings, and appointments for team members and executives.
• Serve as the primary point of contact for vendors, clients, and visitors.
• Organize and maintain corporate minutes and other official documents.
• Organization of OneDrive documentation
• Other ad hoc projects

Qualifications:

• Currently pursuing or completed a bachelor’s degree in business, finance, marketing, or a related field. Students in their final year of college are encouraged to apply.
• A fast learner who enjoys being exposed to a variety of tasks and responsibilities.
• Strong organizational and multitasking skills, with the ability to manage various responsibilities simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with CRM software.
• Basic understanding of marketing principles, including social media management, SEO, and event coordination.
• Familiarity with accounts payable (AP) and accounts receivable (AR) processes is a plus.
• Excellent communication skills, both written and verbal.
• Detail-oriented with strong problem-solving abilities.
• Ability to work independently and collaboratively within a team environment.

Work Environment:

In-person- Office Setting

Part-time: 25- 30 hours a week

Job Type: Part-time

Pay: $22.00 - $25.00 per hour

Expected hours: 25 – 30 per week

Ability to Commute:

• Ontario, CA 91764 (Required)

Ability to Relocate:

• Ontario, CA 91764: Relocate before starting work (Required)

Work Location: In person

Salary : $22 - $25