What are the responsibilities and job description for the Intelligence Event Coordinator position at AFCEA International?
Position Summary:
Assists the Senior Director, Intelligence Meetings & Events in support of the Vice President for Intelligence in planning and executing all department activities.
Major Responsibilities
- Assists in overseeing the logistical and administrative arrangements for department conferences, Intelligence Committee meetings and events, and related activities including support for the Emerging Professionals in the Intelligence Community (EPIC) Committee and to the National Intelligence University Foundation. Assigned tasks include, but are not limited to, the following:
- Attendee registration and attendee record management for classified and unclassified events.
- Speaker registration and speaker management.
- Promotional and web page content and maintenance, including social media outreach and preparing draft marketing communications.
- Event and meeting preparation, including ordering, maintaining, and distributing supplies.
- Advance packing and staging and post-event clean-up, breakdown, and packing.
- On-site event management including public-facing customer support.
- Data entry, data management, and payment reconciliation.
- Maintaining membership rosters, tracking meeting attendance, and producing draft meeting minutes.
- Assists with other AFCEA conferences and conventions as needed.
- Travels when required to support programs sponsored by the AFCEA International Headquarters. Travel is typically, but not exclusively, within the Washington, DC, metropolitan area.
Education & Experience
- Education: College degree desired or equivalent business experience.
- Experience: A minimum of three years' meeting planning experience.
- Interest in national security, foreign affairs, and intelligence community issues is desired.
Work Environment/Conditions
- Consideration will only be given to local candidates in Northern VA, Washington DC, and Maryland.
- Dayshift hours primarily, however, may work Saturdays, Sundays, holidays and nights with scheduled notice.
- Early working hours are required on Committee meeting days, typically 1-2 days each month.
- Must be willing to travel as moderate travel required, sometimes on short notice as needed. Travel and other work-related assignments on weekends are possible.
