What are the responsibilities and job description for the Office Assistant position at AGBO?
ABOUT US:
Founded by award-winning, record-breaking directors Anthony and Joe Russo, AGBO is an artist-led entertainment company focused on creating content born of innovative story universes across film, television, and digital platforms. This position is working for a prestigious and prolific production company run by directorial talent. This is an amazing opportunity for the right candidate to work in the heart of a fast-paced, well-connected, highly creative environment with competitive compensation commensurate with experience.
The Office Assistant reports to the VP, Operations and supports general day-to-day office and administrative activities for the Company. The position helps facilitate smooth operations both for the Operations department and Company staff at-large. This role is integral to maintaining an efficient, professional office environment.
RESPONSIBILITIES:
- Provide administrative support across departments as needed, including executive support, document preparation, filing and processing, data entry, and photocopying.
- Manage the reception area, greeting guests, and informing hosts of their arrival, enhancing the visitor experience with attentive service.
- Handle incoming and outgoing mail, packages, and deliveries, ensuring accurate distribution to recipients.
- Maintain inventory control for office supplies, kitchen items, and other common area necessities, replenishing stock as needed.
- Ensure meeting spaces and communal areas are prepared for use, clean, and well-maintained, including setting up necessary equipment and amenities.
- Support the Operations team by performing regular checks of office equipment like printers and AV systems, addressing any issues in coordination with IT.
- Assist in organizing and maintaining cleanliness in the office kitchen and communal spaces, including managing waste and recycling processes.
- Participate actively in team meetings and collaborate on office projects and events, ensuring efficient setup and breakdown.
- Perform errands on behalf of Company executives as needed.
- Provide first-class support to staff and guests, anticipating needs and offering proactive assistance to ensure a smooth office operation.
- Complete any other assigned administrative tasks to support department objectives.
QUALIFICATIONS:
- 1-2 years proven experience as an Office or Administrative Assistant or similar role.
- Strong organizational and time management skills.
- Excellent communication and interpersonal abilities.
- Good knowledge of MS Office and office management software.
- Ability to handle multitask effectively and meet timelines.
Agbo Films, LLC is committed to operating fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin or any other classification as may be protected by applicable law. We aim to recruit the right people for the jobs we have to offer, and to assess applications on the basis of relevant skills, education and experience.
This role is an onsite position at our Los Angeles studio.
