What are the responsibilities and job description for the Accounts Payable Clerk/Receptionist position at Agfinity?

Job Description

Agfinity is the largest agricultural Cooperative in Colorado based in the heart of the Front Range. As a cooperative we are distinguished from our competitors by our excellence in customer service and our people, which we consider our greatest asset. Every dollar that is spent with the Cooperative doesn’t just go towards a product, it goes back to the community where you live and comes back to you as patronage and equity. Every day our approach is to serve others and find a world of solutions beneficial to our members, customers and our company.

We invite you to learn more about Agfinity, our products, services and the cooperative difference.

Position Summary :

The Accounts Payable Clerk / Receptionist role is crucial for the overall success of Agfinity operations, ensuring that accounts payable by vendor invoices are accurately entered into the Agris accounting system and paid promptly with the necessary approvals, adhering to Agfinity's cash management policies in a high-volume environment. Additionally, this position involves receiving and routing incoming calls, greeting visitors, and providing general information and assistance to the public. The role also includes receiving and routing incoming mail, assisting in the preparation and distribution of company materials, and performing routine office support functions.

Essential Functions :

Process incoming accounts payable to vendor invoices
Process payment runs according to the schedule established by Agfinity cash management policies
Reconcile vendor statements to the AP aging; resolve items >

60 days old.

Monitor and balance prepaid accounts for fertilizer, chemical, seed, and crop protection programs for the Agronomy Division and any other vendor prepaid accounts as appropriate, involving complex situations.

Help operating units on matters involving the P&L statements or General Ledger concerns in the AGRIS accounting software, especially as those inquiries relate to invoices from vendors. Learn account code structure & common codes.

Answer, screen, and forward incoming phone calls.

Greet and welcome visitors in a professional and friendly manner.

Maintain office security by following safety procedures and controlling access via the reception desk.

Receive, sort, and distribute daily mail and deliveries.

Provides clerical support (scanning, word processing, faxing, copying, data entry, mailings) to administrative staff.

Orders office supplies, calls for service on business equipment and communicates with other facility-related vendors as directed.

Other duties as necessary

Education :

Minimum HS Diploma

Accounting coursework preferred

Experience :

Microsoft Excel, Word and Adobe. General office experience required

Agriculture knowledge preferred

Experience with computer-based AP system (AGRIS accounting system highly desired)

Minimum 1-3 years of receptionist, clerical or administrative support position in an office environment is required or a combination of related education and training.

Previous experience using multi-line telephone system

Knowledge :

Ability to conduct oneself in a positive manner which displays a collective teamwork environment to co-workers, vendors, and customers

Ability to follow all safety policies and procedures of the company, including attention to co-workers' well-being

Proficiency with Microsoft Excel & Word, and Adobe.

Ability to multi-task and work in a fast-paced environment

Ability to manage time and meet required deadlines

Ability to read and interpret documents such as procedure manuals.

Ability to run computer reports and prepare email correspondence

Ability to deal with problems involving several variables in complex situations

Strong reading comprehension

Strong math skills

Skills :

Finding authorized approvals for prices, terms of payments and other charges

Knowledge of customer service and customer service interaction

Knowledge of telephone systems and receptionist functions

Strong attention to detail

Reconcile vendor statements to the AP aging

Monitor and balance prepaid accounts for fertilizer, chemical, seed, and crop protection programs for the Agronomy Division and any other vendor prepaid accounts as appropriate

Solve practical problems, deal with a variety of situations and respond to questions from executives, employees, vendors, and the public

Agfinity has a competitive benefits package including Health, Dental, Vision, Pension Retirement Plan, 401(k) Match Plan, Paid Time Off, Tuition Reimbursement, Clothing Allowance and Life and Disability coverage for those who may qualify.

Agfinity is looking for values of honesty, integrity, lifelong learning, and working hard and working smart, and being kind and courteous. If you are committed to these values send us your resume now and become part of The Cooperative Difference!

All positions at Agfinity require a post offer, pre-employment background check and drug screening

We are an Equal Opportunity Employer (EOE) that values and respects the importance of a diverse and inclusive workforce. It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, or gender identity. We recognize that diversity and inclusion is a driving force in the success of our company.

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