Office Administrator

Office Administrator

Do you like numbers? Checklists? Processes? Proper documentation? Everything in its’ place? Aggregate Group, LLC in Raleigh is looking for you to take responsibility for the Payroll/Office Administrator role.

Aggregate Group, LLC was established in 2016 based on a vision to utilize the individual strengths and successes of our team members in order to build a positive company culture and do business better. To provide design and value engineering consultation, concrete construction, cast-in-place civil structures, sitework, structural repairs and specialty finishes, and concrete demolition.

Position Overview: The Office Administrator will be responsible for being the company point-of-contact for third-party/fractional relationships supporting communications with management, maintaining employee records, supporting hourly payroll entries, handle vendor & subcontractor file management, and assist with onboarding and offboarding. This position will also handle accounting support duties like scanning and sending invoices, input and pay overhead bills & non-project related bills, and enter payments supporting the fractional Accounting/Finance role. Will also support administrative tasks such as ordering supplies, handling vendor contracts, and assisting visitors.

Key Responsibilities:

Payroll Support

· Setting up projects so employees can clock in

· Enter and maintain Employee deductions, garnishments, etc.

· Maintain pay rates

· Produce reports for Certified payroll, as needed

Third-Party/Fractional Vendor Management

· Maintain and update records of expired subcontractor COI to ensure proper payment of renewals.

· IT/MSP (technology)

· Human Resources (as needed)

· Technology Media (website)

· Office cleaning

· Accounting/ Fractional Controller

· Triangle Risk Advisors – Company benefits (as needed)

Human Resources Support

· Add/Remove employees from all programs (payroll, project management, etc.)

· Keep track employee training, records, etc.

· Coordinate employee birthday acknowledgments

· Complete onboarding and offboarding forms

· Setup and offload employees in all program

Office Administration

· Check mail

· Greet guests of the office, as needed

· Maintain office supplies

· Maintain office equipment

· In-house notary services (AG will pay for the class, equipment and time)

· Assist with planning/coordinating/registering company events, as needed.

· Update and maintain OSHA logs and compliance boards

Qualifications:

Education:

· Bachelor’s degree in finance or business administration a plus; will consider a combination of education and experience

Experience:

· 3 years experience of working in office administration and customer service.

· 1 years of experience working in Human Resources administration

· Experience with payroll systems such as Paylocity or related programs a plus

Key Skills and Abilities:

· Proficient in Paylocity and similar payroll processing systems.

· Knowledge of entering and maintaining documentation and records efficiently.

· Proficient in managing relationships with outside vendors such as IT or HR.

· Ability to clearly communicate information needed from employees related to payroll and new hire onboarding tasks.

· Capacity to multi-task and prioritize tasks related to payroll, employee records, and COI renewals.

· Ability to complete weekly payroll to ensure employees are paid properly.

· Ability to quickly shift focus as issues or needs of the company arise.

Job Type: Full-time

Pay: From $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift

Experience:

• Office Administration: 3 years (Required)

Ability to Commute:

• Raleigh, NC 27617 (Required)

Work Location: In person

Salary : $65,000