Payroll Specialist

AI Fire is a leading provider of fire and life safety services in the U.S. We offer national account services via our vendor network at Academy Fire and serve local and regional customers through Impact Fire’s employed technicians.

Our hybrid model allows us to simultaneously cater to national, multi-site customers who wish to outsource the vendor management process and support customers who prefer a direct relationship with fire protection professionals.

AI Fire: Payroll Specialist

Description:
The Payroll Specialist will assist in executing the payroll function end to end, ensuring payroll is processed on-time, accurately and in compliance with government regulations. The role is actively & directly involved in all aspects of payroll processes and includes high volume payroll processing.

Responsibilities:

• Processes payroll, with a high volume of weekly adjustments, including time imports and prevailing wage calculations and payouts.
• Weekly payroll review, and reconciliation.
• Prepare pay cycle, monthly and quarterly compensation reports.
• Reconcile weekly and semi-monthly payroll tax liabilities, compensation earnings and deductions (401k, HSA, garnishments, etc.)
• Ensure that payroll data for new employees is properly recorded including name, address, rate of pay, and withholding information.
• Coordinate with finance and HR on funding and payments to various benefit providers and carriers.
• Post summary payroll and withholding data to the appropriate general ledger(s).
• Generate payroll data reports for various audits (worker’s compensation, internal/external audits, and finance/accounting).
• Partner with Benefits Manager or Specialist to reconcile applicable payroll deductions

Qualifications:

• Ceridian Dayforce Experience
• Payroll certification (FPD, CPP, etc.)
• Certification in Great Plains
• Experience in service or project industry

Requirements:

• Minimum 2 years Payroll processing experience
• Experience working with integrated payroll systems (i.e., Ultipro/UKG, Workday, ADP, Dayforce, Paylocity, etc.)
• Proven ability to meet tight deadlines and prioritize workload
• Proven proficiency in MS Office applications; strong Excel preferred
• Ability to manage a high-volume workload with control, accuracy, and efficiency
• Excellent attention to detail, sound judgment, and independent decision making
• Professional conduct, excellent written and verbal communication skills required with all areas of the organization.
• Ability to provide helpful, courteous, accessible, responsive, and knowledgeable support to staff, customers, and others at all times.
• Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.

Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.

For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.