Payroll & Benefits Administrator

Job Details

About the Position

The Payroll & Benefits Administrator manages and analyzes employee benefit programs, researches issues, and tracks usage data. Serves as primary contact for all benefit programs and payroll issues. Processes payroll, including updating employee hours, garnishments, benefits, and vacation, etc. Communicates with employees and management about benefits options and usage. Ensures organizational compliance with federal and local regulations, auditing, and non-discrimination laws. May have CPP (Certified Payroll Professional) certification.

 

Essential Duties and Responsibilities include the following. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Serves as primary contact for all benefit programs and payroll issues to employees.
• Processes payroll, including updating employee hours, garnishments, benefits, vacation and taxes etc. Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Audits payroll information for accuracy. Prepares and maintains accurate records and reports of payroll transactions.
• Responsible for maintaining accurate time sheet and resolving employee time sheet issues and working with third party vendors to continually improve service to employees.
• Issues, or reissues, direct deposits due to payroll errors or final discharge.
• Handles processing of employee status changes in the HRIS system. Enters, maintains, and processes information in the payroll system; information may include employees’ hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information. Analyzes payroll and employee expenses.
• Audit monthly vacation accruals within HRIS system.
• Communicates with employees and management about benefits options and usage.
• Ensures organizational compliance with federal and local regulations, auditing, and non-discrimination laws.
• Maintains and updates employee file records and benefits files.
• Directs and plans the day-to-day operations of group benefits programs.
• Assist HR Manager with researching new employee benefit plans and vendors.

Additional Responsibilities include the following:

• Facilitate audits by providing records and documentation to auditors.
• Identifies and recommends updates to payroll accounting software, systems, and procedures.
• Assist with month end related duties.
• Coordinate employee special events (such as employee holiday parties or work anniversaries) to include outlook invite, vendor communication and décor cleanup.
• Manage our recognition program, post announcements, newsletters, coordinate awarding points and distributing service awards.
• In charge of the company wellness room, cleanup and organizing.

Inter-relationship Relationship of position with internal, lateral and external groups. Interact with co-workers as a team member. Must maintain a respectful and professional relationship with all Aiphone employees and vendors. 

 

GENEROUS BENEFITS:

• Base salary with guaranteed bonus and performance bonus potential
• Health benefits
• Generous 401K match
• Additional benefits

 

Position Requirements

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Related Experience:

• High school diploma or equivalent required.
• 2 years payroll/benefits administrator or coordinator experience supporting a wide range of HR functions such as payroll, benefits, employee relations, training, compliance, etc.
• Experience using HRIS to efficiently manage and reference employee records.
• Intermediate Microsoft Office (including, Excel, Word and PowerPoint) proficiency and willingness to become proficient in various HR/Payroll databases as required.

REQUIRED COMPETENCIES: To perform this job successfully, an individual should have knowledge of:

• Works with confidential information requiring discretion and safeguarding of private information.
• Communicates effectively both orally and in writing.
• Must be well-organized with attention to detail, providing accurate output, with strong prioritizing skills. 
• Strong interpersonal and team skills.  Requires ability to interface with employees on sensitive topics.
• Requires problem solving skills and good judgment.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to lift and/or move up to 15 pounds. The employee is regularly required to sit for long periods of time; walk; use hands to finger, handle, or feel; balance; bend and reach with hands and arms; and talk or hear. Occasionally required to climb ladders, stand, stoop, kneel, squat, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. For the most part, ambient room temperatures, lighting and traditional office equipment as found in a typical office environment.