Purchasing Representative

Purchasing Job Description

The Purchasing Agent / Purchasing Assistant at Air Specialists Worldwide provides procurement for a wide variety of MRO parts as well as guidance and assistance to the Company. This position will perform duties that involve or relate to such functions as purchasing, PO creation, vendor invoice processing, inventory control, and vendor issue resolution. This position will assist in developing and implementing procurement policies and procedures.

Essential Functions :

• Perform the purchasing activities necessary to acquire parts of the required quality at the lowest evaluated cost.
• Utilize QuickBooks to prepare and submit Purchase Orders, ensure accurate pricing and maintain inventory levels.
• Track Purchase Orders and Acknowledgements and follow up on late orders.
• Work directly with suppliers to process purchase orders and coordinate delivery schedules.
• Process invoices, reconcile accounts and resolve discrepancies with vendors.
• Input and maintain new products into QuickBooks.
• Track inventory and restock parts for customer critical parts and eCommerce.
• Source for new parts, suppliers when applicable.
• Identify supply chain alternatives to resolve obsolescence issues.
• Maintain vendor contacts, parts lists (update pricing in QuickBooks) and vendor discount programs.
• Grow and maintain relationships with vendors / suppliers.
• Regularly interact with sales department.
• Build, manage and maintain professional, long-term customer and supplier relationships.
• Perform other necessary functions as assigned. (i.e. portals)

Qualifications Preferred

Knowledge

Interpersonal

Benefits