Executive Assistant

COMPANY OVERVIEW

AIRNA is a biotechnology company with a mission to transform lives, one RNA edit at a time.

AIRNA is pioneering the discovery and development of RNA editing therapeutics to realize the therapeutic potential of base editing for patients with rare and common diseases. RNA editing modality is poised to lead the next generation of RNA therapeutics by bringing the precision of gene editing technology with a potent and safe medicine that can be conveniently re-dosed and manufactured. Our RESTORE ™ platform is based on groundbreaking research by academic co-founders Thorsten Stafforst (University of Tübingen) and Jin Billy Li (Stanford University), who were the first to elucidate a therapeutic approach for precise editing of RNA.

AIRNA has received $90 million in Series A financing from world class venture capital firms, including Forbion and Arch Venture Partners, and is headquartered in Cambridge, MA with research operations in Tübingen, Germany.

JOB DESCRIPTION

AIRNA has a diverse team with a culture that is innovative, science-first, collaborative, fast-paced, and fun, and the company is looking for a distinctive individual who is excited about being a key part of building a world-class company. As the Executive Assistant, you will provide administrative support for C-Suite members. This critical role will work closely with the C-suite to achieve company goals and navigate competing priorities in a fast-paced environment, while interacting frequently with critical internal and external stakeholders such as the Board of Directors, investors, and partners.

RESPONSIBILITIES

• Maintain the C-Suite calendars, including scheduling meetings, ensuring the C-Suite has scheduled adequate prep time before meetings, responding to invitations and working through scheduling roadblocks using independent judgment and discretion wherever possible.
• Manage all incoming data such as email, phone calls, managing and organizing the flow of communication and keeping track of required action and due dates.
• Coordinate meetings, conference calls and events; reserve locations, send meeting invitations, manage attendee lists, coordinate audio/visual and assist with preparing and distributing materials.
• Arrange business travel and accommodations including scheduling complicated long-distance travel and getting C-Suite to and from meetings on a daily basis.
• Interface with leadership team and key stakeholders on administrative projects, programs, and initiatives.
• When independent judgment is not possible, quickly escalate questions.
• Manage expense reporting.
• Schedule interviews for any roles that report into the C-suite. This includes arranging interviews for candidates – schedule interviews, arrange travel/hotel, create interview schedule, disseminate schedule/CV to interviewers, order lunch for candidates.
• Maintain trust and support cross functionally through effective interactions with leadership teams, Sr. Executive Assistant, and all employees.
• Coordinate meetings, conference calls and events; reserve locations, send meeting invitations, manage attendee lists, coordinate audio/visual and assist with preparing and distributing materials.
• May attend meetings as note taker, track action items and follow up accordingly.
• Work closely with HR on social events, happy hours, other company events as needed.
• Office Management: including ordering supplies, helping to stock kitchen, greeting/host all visitors, and maintaining a welcoming office environment for employees and guests.
• Provide back-up support for Senior Executive Assistant.
• Working with the leadership team on special projects and initiatives as requested.

QUALIFICATIONS

• Excellent oral and written communication skills
• Advanced proficiency in MS Office Suite – Outlook, Word, Excel, and PowerPoint; Experience with an applicant tracking software is a plus.
• Strong organizational and time management skills
• Ability to multi-task
• Attention to detail and strong work ethic
• Comfortable collaborating with all levels of management, Board Members, and employees
• Ability to manage confidential information with discretion
• Experience in meeting and event planning
• Start-up biotechnology experience preferred

LOCATION

This role will be based at AIRNA’s corporate headquarters in Cambridge, MA.