Payroll Manager

PRINCIPLE ROLES and RESPONSIBILITIES:

• Manage and oversee the end-to-end bi-weekly payroll process for all employees including full-time, part-time, and tipped employees.
• Work with department leaders to ensure proper tracking of employee hours, clockings, PTO, and proper use of secondary job codes in the timekeeping system.
• Supervise and lead the payroll team, providing guidance, training, and support to ensure the team operates efficiently and effectively.
• Ensure compliance with all federal, state, and local payroll regulations and maintain up-to-date knowledge of relevant laws and standards.
• Set up local taxes, wage garnishments, and other deductions.
• Audit occupational tax filings prepared by ProLiant.
• Address and resolve any payroll discrepancies or issues promptly and effectively, and answer employee questions regarding their pay, deductions, or tax withholdings.
• Audit contract labor invoicing to ensure accuracy before being submitted to A/P for processing.
• Prepare payroll reports and provide documentation for audits and internal reviews.
• Ensure seamless integration and accuracy of payroll data with the accounting system.
• Active participant in month-end closing process, preparing payroll accrual journal entries, among other assigned payroll journal entries.
• Collaborate with HR and finance departments to ensure payroll data is accurate and aligned with company policies and financial records.
• Continuously seek opportunities to improve payroll processes and systems for greater efficiency and accuracy.
• System Upgrades: Lead system upgrade projects, ensuring seamless transitions and minimal disruption to operations.
• Other related duties as assigned.

JOB QUALIFICATIONS:

Education and Management Experience needed: Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred. 8 years of payroll experience, with at least 3 years in a supervisory or managerial role.

Industry-specific knowledge, skills & abilities needed: Strong knowledge of payroll laws and regulations at the federal, state, and local levels. Proficiency in handling tips and variable compensation for employees, particularly in a restaurant setting.

Functional/Job-Related knowledge, skills & abilities needed: Proficiency Microsoft Suite. Experience with Oracle’s NetSuite, ProLiant, and Unifocus is a plus. Attention to detail.

Interpersonal knowledge, skills & abilities needed: Must be able to work as a team with other departments and divisions. Excellent written and verbal communication skills are essential.

Character: Self-driven. High level of integrity and commitment to maintaining confidentiality of sensitive payroll information.

Specific knowledge/experience needed: Working knowledge of databases and accounting information systems.