What are the responsibilities and job description for the Executive Assistant position at Al padrino Inc?
Role (Overview of the Position)
Requires solid computer and research skills, flexibility, excellent interpersonal abilities and project coordination experience.
Provide high-level administrative support and have the ability to work well with all levels of internal management and staff, outside clients and vendors.
Sensitivity to confidential information also required.
Responsibilities (Tasks Associated with the Role)
● Maintain Calendar and Scheduling for CEO - Gatekeeper
● Manage Email Inbox for CEO
● Drive process creation for key CEO / EA processes
● Lead Special Projects
● Helping CEO Prepare for Meetings/Podcast
● Proactively Evaluate and Manage the needs of the CEO
● Manage Travel that makes it low resistance and lightweight for the CEO
● Office Management - manage cleaning service, organize and distribute mail, sort
company mail - followup as needed, and other things that arise in office management
● Mentor and coach EAs around the company for other executives
● Other Duties Lined out as needed by CEO
● Helping the CEO stay on his important habits and tasks
● Ensuring the CEO is working on the most important priorities at all times w/ a clear schedule to accomplish them.
● Helping CEO identify opportunities to delegate things to other team members proactively ● Accompany CEO on key meetings and occasionally be in place of CEO on meetings
● And other responsibilities as needed
Results (Expected Accomplishments)
● Keeping a seamless and organized schedule for the CEO
● Maintain 24 hour response time or less for all emails asking for CEO reply
● Ensure 100% of meetings on CEO’s schedule have agendas (Outcome, Agenda,
Output, who on call, etc.)
● Strive for 100% no conflicts on calendar and all resolved at least 48 hours prior (including personal events)
● Ensure consistent cadence for weekly communication
● Ensure at least 1x date night with Tiffany
● Work to get me unplugged after 5PM
Requirements (Expected Proficiencies)
● Great at working with a team
● Experience supporting a high-level executive.
● Possession of exceptional organizational skills and a strong attention to detail. ● be familiar with Bookkeeping .process to help him stay on track with CPA reports
● Able to maintain a high degree of confidentiality in all situations
● Proficient in Apple products, google,
● Ability to organize a priority based daily workload
● Able to meet deadlines in a fast-paced, quickly changing environment
● Proactive approach to problem-solving with strong decision-making skills