What are the responsibilities and job description for the Administrative Secretary- Educational Leadership Policy and Law position at Alabama State University?
Alabama State University, College of Education, invites applications to fill the position of Administrative Secretary-Educational Leadership Policy, and Law. The selected candidate will provide high level administrative support to faculty, staff, students. This position will also be responsible for coordinating departmental operations, managing communications, handling clerical duties, supporting academic and professional activities with the College of Education.
Duties and Responsibilities:
- Serve as the primary point of contact for the ELPL department, addressing inquiries from students, faculty, and external stakeholders
- Manage office operations, including scheduling meetings, maintaining records, and processing departmental correspondence
- Assist in the preparation of reports, proposals, and official documents for he department
- Maintain departmental budgets and process financial transactions, including purchase orders and reimbursements
- Support faculty with curse scheduling, student records, and administrative needs
- Coordinate departmental events, including workshops, seminars, and faculty meetings
- Manage the flow of information between the department, College of Education, and university
- Compose letters and memos from general notes, and proofread all materials typed to ensure accuracy
- Take dictation and type correspondences, memorandums, and instruction sheets
- Compile factual information form files records, publications and other sources, and tabulates this information in accordance with standardized report form
- Receive, open, sort and distribute mail as directed
- Maintain accurate and current records of departmental purchases, equipment, travel statistical data, daily office activities, daily program activities and appointments
- Establish and maintain accurate and current files of letters, reports, records and other documentary material, and ensure that information in these files is kept confidential
- Render administrative assistance as directed in accordance with specific written or oral instructions
- Prepare requests for office supplies as needed and received such supplies
- Hire and supervise student workers
- Perform office management duties, recommends methods for improving office procedures
- Perform other duties that may be assigned.
Interested applicants must include the following with online application:
- Resume
- Cover letter
To be considered for this position, typing proficiency results must be submitted to the ASU Office of Human Resources by the closing date of this announcement. Fax results to (334) 229-8752.
Proficiency exams administered by ASU's College of Education, and state Employment Service Centers are accepted. You may contact the College of Education at (334) 229-4314 or your local Employment Service Center to schedule an appointment. EEOC STATEMENT:
It is the policy of Alabama State University to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.
SUPPLEMENTAL INFORMATION:
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment.
All positions require the passing of a background check and some the passing of a drug screen.
Salary : $33,000 - $34,680
