What are the responsibilities and job description for the Administrative Assistant, Operations position at Albemarle County Schools?

Salary : $2,344.75 - $2,930.92 Monthly

Location : COA - Elizabeth City, NC

Job Type : Full Time

Division : Division of Business and Administrative Services

Department : Performing Arts Center

Opening Date : 02 / 28 / 2025

FLSA : Non-Exempt

About COA :

College of The Albemarle, located in Elizabeth City, North Carolina, is the state's first community college, founded in 1961. We strive to transform lives by inspiring and empowering individuals and communities of our seven-county service area. Through our four locations, we provide quality college transfer and career and technical education to residents in northeast North Carolina.

Description

This position is open until filled

Priority review date : March 14

Current status - Accepting applications

Position Subject to Availability of Budgeted Funds

The role of the Administrative Assistant, Operations is to perform a variety of general and specialized secretarial and clerical work in support of the Chief Operations Officer (COO) and the employees in the Performing Arts Center, Custodial, Maintenance and Security departments.

The Administrative Assistant, Operations receives supervision from the COO.

Examples of Duties

General :

Complete time sheets electronically delivering to payroll by due date.

Complete credit card reconciliations, getting signatures and delivering to Accounts Payable by due date.

Assign budget code(s) to county invoices, completing check requests as needed, getting signatures and delivering to Accounts Payable by due date.

Research purchase requests to determine the availability of products.

Enter orders in the electronic requisition system (E-Procurement).

In the absence of the COO or a department head, answer forwarded calls and take messages.

Assist with general filing, correspondence, copying, etc.

Support the Performing Arts Center manager.

Support the Director, Safety and Security.

Set up and conduct departmental training with staff and supervisors.

All other duties as assigned.

Unique :

Serve as the college's Utility Saving Institute (USI) liaison for energy audits; enter all utility information in a spreadsheet; and transfer information from the spreadsheet to USI annual report format.

Support and promote the Performing Arts Center.

Assist the Director, Campus Safety and Security in gathering data and preparing the Annual Clery Report.

Typical Qualifications

Required :

An Associate's degree from a regionally accredited college and / or equal amount of work experience.

Knowledge, Skills & Abilities

Knowledge of :

Microsoft Word, Excel and general computer operations.

Ability to :

Learn specific software related to payroll, purchasing, etc.

Work with sensitive information and maintain confidentiality.

Communicate effectively, both orally and in writing.

Learn new software and adjust to new technology.

Establish and maintain rapport with faculty and staff across department lines.

College of The Albemarle is an Equal Opportunity Employer and seeks candidates who reflect the diversity of our region. In striving to create and sustain a welcoming learning community for all members, employment decisions shall be made without regard to race, national origin, color, religion, sex, disability, age or political affiliation.

Employment with College of The Albemarle is contingent upon the satisfactory results of background and reference checks.

College of The Albemarle does not provide work visa sponsorships. To be considered for employment, applicants must be permitted to legally work in the United States without employer sponsorship.

Retirement, Health Insurance., Holidays, Annual / Sick Leave

Do you have Associate's degree (or higher) from a regionally accredited college and / or equal amount of work experience?

Required Question

Salary : $2,345 - $2,931

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