What are the responsibilities and job description for the High School Administrative Assistant position at Alden Hebron School?
We are seeking a highly organized and detail-focused High School Administrative Assistant to join our team at the Alden Hebron School. This individual will provide critical support to our building principal(s) and ensure that all aspects of the school office operate smoothly and efficiently.
The ideal candidate will possess excellent communication skills, both written and verbal, and be able to multitask with ease. You will work closely with our building principal(s) to maintain accurate records, handle phone calls, and perform various administrative tasks with precision and efficiency.
Key Responsibilities:
- Welcome and greet visitors to the school building
- Answer phone calls, arrange appointments with the Principal, and screen visitors
- Maintain a complete and systematic filing system
- Sort and distribute incoming and outgoing mail
- Maintain office and workroom supplies
- Assist the Principal in typing correspondence, reports, memos, daily bulletins, purchase orders, etc. as instructed
- Compile and prepare reports of the number of students receiving free and reduced meals and forward to the superintendent's office as needed
- Update student information in the student database as needed
- Complete monthly attendance reports
Requirements:
- High school diploma or higher
- Knowledge of accounts receivable/payable and payroll
- Ability to concentrate, think, read, and multi-task
- Ability to communicate effectively with all aspects of the school community
Evaluation and Performance Expectations:
The performance of this job will be evaluated annually by the building principal(s). The successful candidate will demonstrate a strong work ethic, attention to detail, and a commitment to providing excellent customer service.
