Business Office Clerk - 2024-2025 School Year

Position Type : Secretarial / Clerical / Business Office ClerkDate Posted : 10 / 8 / 2024Location : AdministrationAdditional Information : Show / HideAledo ISD is looking for a full-time Business Office Clerk to join our Business Office team.Please see the attached job description for full details.This position is in Pay Grade 5Primary Purpose : Work under moderate supervision and follow established procedures to maintain accounting records, process accounts payables / receivables according tostandard accounting procedures, and support other business office activities and functions.Qualifications : Education / Certification : High school diploma or GED from an Accredited InstitutionSpecial Knowledge / Skills : Strong organizational, communication, and interpersonal skillsAbility to interpret and disseminate information to individualsProficient skills in keyboarding, word processing, spreadsheets, and file maintenanceAbility to maintain accurate and auditable recordsAbility to use personal computer and software to develop spreadsheets, databases, and do word processingAbility to work with numbers in an accurate and rapid mannerAbility to meet established deadlinesExperience : One year accounting or financial setting experience, preferably in a public education environmentMajor Responsibilities and Duties : Records, Reports, and Correspondence

• Compile pertinent data as needed when preparing various local, state, and / or federal reports.
• Maintain physical and computerized departmental files.Accounting and Accounts Payable / Receivable
• Perform routine bookkeeping tasks, including simple arithmetic operations.
• Assist with data entry / recording of daily bank deposits and / or cash receipts into general accounting system.
• Prepare bank deposits for monies received in the Business Department.
• Receive and process for timely payment accounts payable invoices, credit card statements, requisitions, purchase orders, receipts, and vendor information.
• Match invoices with proper purchase orders to ensure completeness and accuracy of invoices and shipments prior to payment.
• Detect and resolve problems with incorrect orders, purchase orders, and invoices as needed.
• Contact district personnel and vendors to correct or obtain information needed.
• Assist with processing and printing finance checks.
• Research open purchase orders older than two (2) months to determine delay in processing.
• Assist with maintaining the Business Department pages on the District's website.
• Receive, sort, and distribute mail and other documents to appropriate staff.
• Be professional and pleasant when greeting the public and district employees.
• Handle business needs of public and district employees promptly.
• Answer incoming calls, take reliable messages, and route to appropriate staff.
• Maintain confidentiality of information and support district goals and plans.
• Follow district safety protocols and emergency prepardness
• Perform other duties as assigned.Supervisory Responsibilities : None.Equipment Used : Personal computer, printer, telephone, copier, fax machine, shredder, postage machine, and calculator.Working Conditions : Mental Demands / Physical Demands / Environmental Factors : Tools / Equipment Used : Standard office equipment including computer and peripheralsPosture : Prolonged sitting; occasional bending / stooping, pushing / pulling, and twistingMotion : Repetitive hand motions, including frequent keyboarding and use of mouse; occasional reachingLifting : Occasional light lifting and carrying (less than 15 pounds)Environment : May work prolonged or irregular hoursMental Demands : Work with frequent interruptions; maintain emotional control under stressIn order to be considered for a position, you must upload a cover letter, resume, and any other supporting documentation in "application materials".Please contact Human Resources with any questions.Attachment(s) :
• 2024-2025 Clerical-Paraprofessional Pay Plan.pdf
• JD-Business Office Clerk rev 10.8.2024.pdf