What are the responsibilities and job description for the Administrative Assistant position at Aleutian Housing Authority?
Date: April 2025
Positions: Administrative Assistant
Community: Anchorage
Posting Ends: Open until filled
POSITION TITLE: A dministrative Assistant
SUPERVISOR GROUP Deputy Director
WORKER CLASSIFICATION Employee
OCCUPATIONAL GROUP Clerical
WORKER STATUS Non-Exempt
SCHEDULE & BENEFITS GROUP Regular Full-Time
POSITION SUMMARY
The position of Administrative Assistant plays a vital role in supporting AHA’s operations by performing a variety of office
and administrative tasks across all departments. This role is essential in ensuring smooth and efficient office functions.
ESSENTIAL FUNCTIONS
Demonstrate the character, integrity, and proficiency that represents AHA to the highest professional standards. This
position requires a level of confidentiality in the handling of sensitive information and requires discretion in all aspects of
their work. The Administrative Assistant performs other related duties as directed to meet the ongoing needs of AHA.
General Office
Answer and direct phone calls; take and relay messages.
Greeting visitors and direct them to the appropriate staff.
Manage incoming and outgoing mail, packages, and faxes.
Monitor and manage office supplies and office equipment.
Assist with cleaning duties and care for office plants.
Update digital signs and company phone directories.
Executive Team Support
Provide program information and act as a liaison to staff and community agencies.
Assist the Board of Commissioners with recording meeting minutes as needed.
Schedule travel and manage travel records.
Help organize company events and functions.
Department-Specific Support
Code and process accounts payable.
Annual year-end financial processes.
Mail housing statements as directed.
Verify the completeness of housing application information.
Expedite materials shipments (boxing, labeling, mailing).
Assist with time sheet and receipt processing.
KNOWLEDGE AND SKILLS
Familiarity with standard office procedures and administrative practices.
Strong verbal and written communication skills.
Ability to work well with diverse groups.
Commitment to excellent customer service.
Date: November 2024 Page 2
Positions: Administrative Assistant
Community: Anchorage
Posting Ends: Open until filled
Proficiency with office productivity tools, equipment, and software
Strong organizational and record-keeping skills.
EDUCATION AND EXPERIENCE
High School Diploma or equivalent; formal administrative training preferred.
Direct related work experience preferred.
Computer literacy and strong word processing abilities.
SUPERVISION EXERCISED
This is a staff position with no supervisory responsibilities.
WORKING CONDITIONS
This position primarily functions in an office environment with significant computer activity and is primarily sedentary in
nature.
WORK LOCATION
This position is an on-site full-time office-based role. Limited remote or hybrid work options are not available.
OTHER REQUIREMENTS
A current printout from DMV of employees’ driving record and Alaska Driver’s License is mandatory if employee is required
to hold a driver’s license for the particular job.
Participation in continuing education and training is encouraged.
AHA is a drug and alcohol-free workplace. Mandatory drug and alcohol screening is required before hiring and may be
conducted during employment.
GENERAL
This job description outlines the general responsibilities and expectations for the Administrative Assistant role but does not
encompass all tasks or qualifications required. Duties, responsibilities, and qualifications may evolve over time, and the
Aleutian Housing Authority (AHA) retains the right to modify this description as needed. This document does not constitute
an employment contract. By signing, you acknowledge that AHA is an “at will” employer, meaning either party may terminate
the employment relationship at any time, with or without notice or cause.
Please email your application/resume to choua.yang@ahaak.org. AHA’s employment application is available on our
website at http://www.ahaak.org/Jobs.html.
2 Share\AHA\Employee Info\Job Descriptions\Staff Descriptions\Administrative Assistant