RE-POST: Human Resources Clerk @ HR Department

(Internal employees: Set your account to Internal before applying.

https://aisd.schoolspring.com/internaljobsettings)

Primary Purpose:

Under minimal supervision assist with the hiring process of applicants.  Provide clerical services to the certification and employment specialists.

Qualifications:

Education/Certification:

• High school diploma or GED
• Must have an Associate’s Degree or have a minimum of 48 semester hours of higher education coursework or pass a district test

Special Knowledge/Skills:

• Ability to communicate effectively
• Ability to operate multi-line phone system
• Ability to use personal computer and software to develop spreadsheets, databases and do word processing
• Access and keep employee information confidential
• Assist with Human Resources and Hiring related tasks
• Assist Certification Officer and Employment Specialists
• Proficient in keyboarding, 10-key numerical data entry, and file maintenance
• Professional demeanor and appearance

Experience:

• Two (2) years’ experience at clerical level

Major Responsibilities and Duties:

Human Resources

• Assist with certificate data entry.
• Assist with the management of the DPS F.A.C.T. Clearinghouse.
• Assist with the management of paraprofessional certifications.
• Assist with processing and maintaining applications and supporting documents and notifying applicants as needed.
• Maintain records and certification progress of district’s Associate Teachers.
• Assist Employment Specialists with the New Hire Sessions.
• Assist the Certification Specialist with the tracking of employee certifications, testing, and permit status.
• Assist the Certification Specialist with submitting and tracking emergency permits.
• Assist the Human Resources Receptionist with printing and distributing ID badges to employees and contractors.
• Maintain confidentiality.

Records and Reports

• Assist with the Input of data into the certification system.
• Prepare correspondence, forms, and reports following district standards and requirements.
• Compile, maintain, and file all reports, records, and other documents as required.
• File, copy, and shred documents following district standards and requirements.

Other

• Maintain confidentiality.
• Handle all questions and requests in a prompt and courteous manner.
• Follow district safety protocols and emergency procedures.
• Maintain an appropriate level of technology competence to meet the current and future needs of Alief.
• Implement alternative methods of instruction as needed.
• Perform other duties as assigned.

Supervisory Responsibilities:

None

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of Non-Instructional Paraprofessional Personnel.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including computer and peripherals

Posture: Prolonged sitting; occasional kneeling/squatting, bending/stooping, pushing pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Moderate lifting and carrying (up to 15 pounds); May require occasional heavy lifting and carrying (15-45 pounds)

Environment: May work prolonged or irregular hours; frequent districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The full job description for this position is included within this job posting.  By applying for this position, you are accepting the responsibilities and duties of this position as they are listed in the job description. 

Hiring administrators review applications, interview, and recommend for hire.

Pay Grade CSP4

235 Days

Salary Range Min-$31,612 Mid-$38,314 Max-$45,014 (Based on previous experience)

2024-2025 Salary Range

(Internal employees: Set your account to Internal before applying.

https://aisd.schoolspring.com/internaljobsettings)

Salary : $31,612