Accounting Specialist

Job Title: Accounting Specialist

Location: Branford, CT

Job Type: Full-Time

All Habitat Services, LLC is a recognized leader in the ecological management field. With a primary emphasis on conservation and restoration our best-in-class professional staff specializes in aquatic, wetland, and terrestrial habitat enhancement. Our work provides opportunities for rare and threatened species to flourish by mitigating the threats of invasive species, habitat loss and other disruptive impacts. The ideal candidate is driven by a desire to affect positive change at work and in the natural world. They are comfortable in a stochastic business environment and adaptive to change occurring at a rapid pace. A successful career awaits self-motivated take charge individuals who strive to develop professionally and thrive on accomplishment.

Job Summary:

We are seeking a detail-oriented and experienced Accounting Specialist with a strong working knowledge of QuickBooks Desktop. This position requires 2-3 years of hands-on experience in accounting, with a focus on maintaining accurate financial records, processing transactions, and generating reports. The ideal candidate will possess strong organizational skills, a solid understanding of accounting principles, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities:

• QuickBooks Desktop Management:
  • Manage and maintain daily accounting tasks within QuickBooks Desktop, including accounts payable, accounts receivable, bank reconciliations, and payroll processing.
  • Import API bridge component data resources.
  • Prepare financial reports (balance sheets, profit and loss statements, trial balances) using QuickBooks Desktop.
  • Assist accountant with periodic reporting and year-end closing procedures.
• General Accounting:
  • Review, classify, and record financial transactions to ensure accuracy and compliance with company policies and accounting standards.
  • Reconcile and analyze general ledger accounts and balance sheets.
  • Manage billing, invoicing, and collections, ensuring timely receipts.
• Reporting & Analysis:
  • Generate periodic financial reports and assist with forecasting and budgeting.
  • Provide support in preparing financial statements for management review.
  • Track project level costs and prepare reports for project managers.
• Collaboration:
  • Work closely with other departments to ensure shared financial workflow data is accurate and updated.
  • Collaborate with senior management staff on special projects and process improvements.
  • Assist with other with other administrative and general office tasks when necessary.

Required Qualifications:

• 2-3 years of experience working with QuickBooks Desktop (must have hands-on experience).
• Strong understanding of general accounting principles and practices.
• Proficient in Microsoft Office Suite, especially Excel.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Excellent attention to detail and problem-solving skills.
• Strong communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive financial information with discretion.

Preferred Qualifications:

• Experience with payroll processing and tax filings, Certified Payroll is a plus.
• Familiarity with QuickBooks API interface software components and other systems is a plus (e.g., Zapier, Google Sheets, Go Canvas or similar forms apps, CRM and HR packages, etc.).
• A degree in accounting, finance, or a related field is preferred but not required.

LIMITATIONS AND DISCLAIMER
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.

All Habitat Services is an Equal Opportunity Employer committed to inclusion and diversity. We also take affirmative action to offer employment and advancement opportunities to all applicants, including minorities, women, protected veterans, and individuals with disabilities.