What are the responsibilities and job description for the Office Administrator position at All Water Systems?
Job Title: Office Administrator
Location: All Water Systems, Inc.
Department: Administration
Reports To: President
Company Overview:
All Water Systems, Inc. (AWS), is a dynamic and customer-focused organization in the
Industrial Water Treatment Equipment and Service sector. We are committed to
providing top-notch products and services, and our success is driven by a dedicated
team of professionals. As we continue to grow, we are looking for an Office
Administrator to join our team and play a crucial role in ensuring the smooth operation
of our office.
Position Overview:
As an Office Administrator, you will be an integral part of our team, reporting directly to
the President. We place a strong emphasis on attention to detail, accuracy, and
outstanding customer service. The ideal candidate will have a polite and pleasant
disposition, as they will be the face of our organization to our valued customers.
Key Responsibilities:
- Answer and route customer calls to the appropriate personnel, ensuring
excellent telephone etiquette.
- Receive and acknowledge customer orders promptly and courteously.
- Effectively communicate customer orders to the sales and service
departments, ensuring smooth order processing.
- Enter orders into the MYOB Accounting program with a high degree of
accuracy.
- Record invoices and process customer payments in the MYOB Accounting
program, maintaining impeccable financial records.
- Enter and process vendor invoices in the MYOB Accounting program, ensuring
timely payments.
- Run bi-monthly collections from the MYOB Accounting program to manage
outstanding accounts.
- Organize and route all payable and receivable paperwork, maintaining an
efficient filing system.
- Handle daily mail distribution and prepare deposits, ensuring the security of
financial transactions.
- Maintain and update the service log, facilitating efficient communication
between customers and the service department.
- Cultivate and maintain excellent relationships with customers and the service
department, practicing outstanding interpersonal communication skills.
- Be flexible with work schedules and ready to perform additional duties as
needed.
- Willingness to undergo training and acquire additional skills as required.
Qualifications:
- High school diploma or equivalent; additional education or relevant
certifications
are a plus.
- Proven experience in office administration or a similar role.
- Proficiency with MYOB Accounting software or similar accounting software is
preferred.
- Excellent communication skills, both written and verbal.
- Strong attention to detail and accuracy.
- Polite and pleasant disposition with a customer-centric approach.
- Ability to work well within a team and adapt to changing priorities.
- Strong organizational and time management skills.
- Flexibility and a willingness to learn and grow.
How to Apply:
If you are a dedicated and detail-oriented individual with a passion for providing
exceptional customer service, we encourage you to apply for the Office Administrator
position at All Water Systems. To apply, please send your resume and a cover letter
outlining your qualifications and relevant experience to nbujalski@allwatersystems.com.
Be sure to include “Office Administrator” in the subject line. We look forward to
reviewing your application.
All Water Systems is an equal opportunity employer. We celebrate diversity and are
committed to creating an inclusive environment for all employees. We thank all
applicants for their interest, but only those selected for an interview will be contacted.
Join our team and contribute to our mission of delivering outstanding service to our
valued customers!
Job Type: Full-time
Pay: From $17.50 per hour
Expected hours: 40 per week
Benefits:
- Health insurance
- Paid time off
- Parental leave
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $18