What are the responsibilities and job description for the Low Slope (Commercial) Roofing Construction Administrator position at Allcon Roofing?
The Roofing Construction Administrator is responsible for providing administrative and operational support for roofing projects from initiation to completion. This role ensures seamless coordination between project managers, field teams, clients, and vendors while maintaining accurate documentation, compliance, and scheduling.
Responsibilities
o Maintain the Job Activity Report
o Monitor project deadlines and ensure all necessary paperwork is submitted on time.
o Assist with shop drawings, submittals, warranties and all other documentation associated with expeditious and accurate project completion.
o Maintain accurate records of contracts, permits, warranties, and safety compliance documents.
o Scheduling of job transitions between estimating and project management.
o Obtain and review subcontractor on-boarding packets.
o Work closely with the Operations Administrator to ensure coordination and workload distribution.
o Schedule training for divisional team members as required.
o Coordinate with the Service Department all applicable activities as required.
o Interact with the Safety Manager as necessary to ensure compliance.
o Manage submittals, RFIs (Requests for Information), and change orders.
o Maintain comprehensive pipeline of sales activities with the VP Accounts.
o Assist with budgeting, invoicing, and purchase order tracking.
o Review and distribute vendor invoices prior to submission to accounting.
o Maintain accurate job cost and work-in-progress reporting.
o Facilitate the accurate and expeditious completion of monthly billings.
o Assist with material orders and delivery schedules with suppliers.
o Verify vendor invoices against purchase orders and work completed.
o Act as the division liaison to the accounting department
o Assist communication between clients, project managers, and field staff.
o Track and report labor hours, job costs, and project performance metrics.
o Interact with Estimating and Sales for data associated with duties listed herein.
o Provide oversight and quality control for all Buildertrend activities within the division.
o Assist the Low Slope Construction team with duties as applicable to the role that they may require.
Qualifications
Prior experience in construction administration, preferably in roofing or a related field.
· Strong organizational and multitasking skills.
· Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and construction management software Buildertrend and Quick Books online.
· Knowledge of roofing materials, methods, and industry regulations is a plus.
· Excellent communication skills and attention to detail.
· Ability to work independently and collaborate with teams.
Salary : $45,000 - $65,000
