Academic Building Coordinator (Oddfellows/Arnold)

ROLE TITLE: Academic Building Coordinator (Oddfellows/Arnold)

POSITION REPORTS TO: Associate Provost

Summary of Position

The Academic Building Coordinator provides administrative support for the English department, Music department, and Women’s, Gender, & Sexuality Studies (WGSS) department. Administrative support includes assisting department chairs with maintaining records, scheduling events, and routine office functions. The Building Coordinator is the point of contact for room scheduling in the Oddfellows building, the Arnold Hall of Music, and Ford Chapel. They are also the liaison with Physical Plant, Housekeeping, and ITS to report maintenance, cleaning, and technology needs, respectively, for the Oddfellows building and Arnold Hall.

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As the Academic Building Coordinator, you will:

• Manage building spaces. Manage the scheduling and accessibility of rooms and spaces. Maintain building signage. Serve as point of contact for building upkeep; including, but not limited to: weekly walkthrough of building to identify and notify needs to appropriate parties (Housekeeping, Physical Plant, ITS).
• Serve as the point of contact for departmental needs. This includes: responding to all communications or queries (phone, email, and in person), maintaining files, monitoring and purchasing office supplies, monitoring copiers, handling mail distribution, maintaining an up-to-date web presence, managing student instrumental needs, and administering the Music student evaluation survey.
• Schedule department and program meetings or events, such as rehearsals and concerts, and senior project orals. Facilitate creation and distribution of meeting and event related materials.
• Coordinate special lecture/visitor events and department-sponsored excursions. This may include: managing itineraries, communicating with travelers or attendees, assisting with travel logistics (transport, lodging, meals).
• Provide administrative support for faculty searches, including visit logistics. Assist the chair with new faculty onboarding.
• Hire, train and supervise student workers.

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Experience and Qualifications

• High School diploma required
• 1-3 years of relative experience to the position
• Strong organizational and planning skills
• Strong interpersonal skills
• Problem solving and decision-making skills
• Experience with office administration (word processing, copying, scanning, filing, etc).
• Ability to work effectively and positively in a highly collaborative environment
• Ability to learn how to use new software (Google suite of products, WordPress, videoconferencing, Microsoft Office, etc)
• Ability to communicate clearly and effectively
• Ability to foster an inclusive and welcoming work environment

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YOUR FUTURE TEAM

Academic Affairs at Allegheny College supports the transformational teaching and learning unique to our vision of the liberal arts through the depth of rigorous disciplinary work and the breadth of interdisciplinary connections and collaborations. We equip our educational community with the tools to foster independent and critical thinking, clear communication, and inclusive excellence, creating global citizens and leaders who meet the challenges of a diverse, interconnected world.

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YOUR COMPENSATION

New hires are typically brought into the organization at a salary between the range minimum and the salary range midpoint depending on qualifications, internal equity, and the budgeted amount for the role.

This is a non-exempt position and the rate for this position is $15.80 per hour.

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THE HIRING PROCESS

Please submit a cover letter, resume, and provide contact information for three references to the Office of Human Resources, Allegheny College e-mail. Review of applications will begin immediately and will continue until the position is filled. An offer of employment is contingent upon the successful completion of a background check.

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ALLEGHENY COLLEGE

Allegheny College, founded in 1815, is one of the nation’s oldest and most innovative four-year colleges where multidisciplinary learning breaks the conventional mold. It is one of the few colleges in the United States with a unique requirement to choose both a major and minor for graduation, to provide students with a cross-disciplinary path in the sciences and humanities for educational depth and intellectual growth. Located in Meadville, Pennsylvania, Allegheny College is one of 44 colleges featured in Loren Pope’s “Colleges That Change Lives.” In its 2025 rankings, U.S. News & World Report recognized Allegheny College as one of the country’s 100 top national liberal arts colleges — and including in the top 25 Undergraduate Teaching, Undergraduate Research/Creative Projects, First-Year Experience, and Senior Capstone.

Allegheny’s undergraduate residential education prepares students for successful, meaningful lives by promoting students’ intellectual, moral, and social development and encouraging personal and civic responsibility. Allegheny’s faculty and staff combine high academic standards and a commitment to the exchange of knowledge with a supportive approach to learning. Graduates are equipped to think critically and creatively, write clearly, speak persuasively, and meet challenges in a diverse, interconnected world. Allegheny College is deeply committed to creating an inclusive community that actively challenges racism, sexism, heterosexism, religious bigotry, and other forms of bias (see Allegheny College Statement of Community).

Allegheny College is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. The College does not discriminate, and will not tolerate discrimination on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, creed, national/ethnic origin, ancestry, veterans, handicap or disability as those terms are defined under applicable law, or members of other underrepresented groups.

Allegheny College is committed to providing access, equal opportunity and reasonable accommodations for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact the Director of Human Resources

Visit the Allegheny College Web Site at www.allegheny.edu

Job Type: Full-time

Pay: From $15.80 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Office: 1 year (Preferred)

Work Location: In person

Salary : $16