Accounts Receivable Specialist

ROLE TITLE: Accounts Receivable Specialist

POSITION REPORTS TO: Assistant Director of Finance

In person position, not remote.

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Summary of Position

The Accounts Receivable Specialist is responsible for timely and accurate billing of students each semester for Tuition, Room, Board and Fees. The Accounts Receivable Specialist communicates with students and families regarding student billing accounts in alignment with College policy in a manner that enhances student satisfaction and supports retention. This role prepares and works on non-student billing and contract services billing. This role collaborates regularly with cross functional departments to ensure the accuracy of student billing account activity and collection of balances due.

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As the Accounts Receivable Specialist, you will:

• Generate student semester bills using the Colleague database process. Apply financial aid to student accounts and review for accuracy. Update student accounts with tuition, room and meal changes through daily postings and review for accuracy. Retain daily posting reports and accurate backup for adjusting transactions
• Routinely review student billing accounts ensuring accuracy of charges, payments and financial aid by collaborating with cross functional departments and manage payment plans to ensure collection of balances.
• Prepare and distribute student account communications for outstanding balances, payment plan follow-up, account inquiries and financial holds. Implement programs aimed at improving communication, efficiency in operation and revenue collection. Actively participate in the review and preparation of materials for the departmental website and other billing related communications.
• Manage finance charges on overdue balances and placement and release of financial holds
• Manage and perform bill collection procedures. Resolve billing issues and inquiries as well as perform bill investigations. Interpret and explain charges, policies and procedures. Maintain accurate records and adequate documentation in resolving student billing issues. Initiate appropriate transaction to satisfy customer requests and internal accounting procedures.
• Manage office email by answering or forwarding all inquiries. Answer phones. Back-up Cashier, student IDs, and ASG Finance Supervisor.

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Experience and Qualifications

• Bachelor’s degree preferred, Associate degree required.
• Experience in cash receipts, billing, accounts receivable collections, accounts payable and computer applications.
• Strong computing and analytical skills.
• Excellent interpersonal skills and communication abilities.
• General accounting concepts and experience.

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YOUR COMPENSATION

New hires are typically brought into the organization at a salary between the range minimum and the salary range midpoint depending on qualifications, internal equity, and the budgeted amount for the role.

This is a non-exempt position and the starting hourly rate range for this position is $17.50. Compensation will commensurate with years of relevant experience.

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THE HIRING PROCESS

Please submit a cover letter, resume, and provide contact information for three references to the Office of Human Resources, Allegheny College, 520 N. Main Street, Meadville, PA 16335 by e-mail to employment@allegheny.edu. Review of applications will begin immediately and will continue until the position is filled. An offer of employment is contingent upon the successful completion of a background check.

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ALLEGHENY COLLEGE

Allegheny College, founded in 1815, is one of the nation’s oldest and most innovative four-year colleges where multidisciplinary learning breaks the conventional mold. It is one of the few colleges in the United States with a unique requirement to choose both a major and minor for graduation, to provide students with a cross-disciplinary path in the sciences and humanities for educational depth and intellectual growth. Located in Meadville, Pennsylvania, Allegheny College is one of 44 colleges featured in Loren Pope’s “Colleges That Change Lives.” In its 2025 rankings, U.S. News & World Report recognized Allegheny College as one of the country’s 100 top national liberal arts colleges — and including in the top 25 Undergraduate Teaching, Undergraduate Research/Creative Projects, First-Year Experience, and Senior Capstone.

Allegheny’s undergraduate residential education prepares students for successful, meaningful lives by promoting students’ intellectual, moral, and social development and encouraging personal and civic responsibility. Allegheny’s faculty and staff combine high academic standards and a commitment to the exchange of knowledge with a supportive approach to learning. Graduates are equipped to think critically and creatively, write clearly, speak persuasively, and meet challenges in a diverse, interconnected world. Allegheny College is deeply committed to creating an inclusive community that actively challenges racism, sexism, heterosexism, religious bigotry, and other forms of bias (see Allegheny College Statement of Community).

Allegheny College is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. The College does not discriminate, and will not tolerate discrimination on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, creed, national/ethnic origin, ancestry, veterans, handicap or disability as those terms are defined under applicable law, or members of other underrepresented groups.

Allegheny College is committed to providing access, equal opportunity and reasonable accommodations for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact the Director of Human Resources

Visit the Allegheny College Web Site at www.allegheny.edu