What are the responsibilities and job description for the Human Resources & Payroll Assistant position at Allegheny County Health Department?
How To Apply
Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.
Position Summary
This position is an administrative position in the human resources/payroll area in the Allegheny County Health Department. An employee in this position is responsible for accurate data and documentation, i.e. employee time and attendance and computing, preparing & processing human resources/payroll personnel actions for Health Department Employees. The majority of duties/responsibilities are supporting the overall operations of the Human Resources and Payroll functions of the organization through a wide variety of clerical and technical activities. The Workforce Operations Administrator I oversees this position and will regularly review the final work product for this position.
Overview
Fringe Benefits
Knowledge, Skills, and Abilities
Veterans' Preference: Will be awarded to eligible candidates.
AN EQUAL OPPORTUNITY EMPLOYER - M/F/V/D
Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.
Position Summary
This position is an administrative position in the human resources/payroll area in the Allegheny County Health Department. An employee in this position is responsible for accurate data and documentation, i.e. employee time and attendance and computing, preparing & processing human resources/payroll personnel actions for Health Department Employees. The majority of duties/responsibilities are supporting the overall operations of the Human Resources and Payroll functions of the organization through a wide variety of clerical and technical activities. The Workforce Operations Administrator I oversees this position and will regularly review the final work product for this position.
Overview
Fringe Benefits
- Paid holidays, personal days, vacation and sick leave benefits, medical coverage and dental benefits, a retirement plan, life insurance and a deferred compensation plan after eligibility requirements have been met.
- Professional growth through training opportunities (CPR, First AID, Public Health Preparedness, Dignity and Respect, Points of Dispensing, and more); ability to advance in county system; job security; meaningfulness in daily work derived from public service; eligible for federal loan forgiveness; organizational commitment to ACHD’s mission to protect, promote, and preserve the health and well-being of all Allegheny County residents, particularly the most vulnerable.
- Compile, prepare and maintain all department employee human resources/payroll related documentation and records, using ethical principles and ensuring strict confidentiality in all actions and efforts.
- Generate necessary forms to create positions, request replacements and fill open positions, and processing personnel actions to support recruitment.
- Facilitate communication between the HR/Payroll Department and Program Managers to ensure that the hiring process is efficient and timely.
- Prepares all payroll records for entry into computer.
- Adhere to program and organizational policies and procedures, including the Merit System.
- Maintains employee work schedules and leaves & absences requests for human resources/payroll preparation.
- Examines daily time and attendance in payroll system (Novatime) and resolves any discrepancies with the appropriate supervisor.
- Contributes to the team’s efforts to audit and ensure all payroll records, entries and adjustments in payroll system are in accordance with collective bargaining agreements, County policies and regulations.
- Interpreting and communicating relevant policies and procedures to others involved in personnel management, including employee discipline, unemployment hearings, ADA complaints, and workers compensation
- Processes JDE, PAA1000, NovaTime, OnBase transactions, primarily responsible for new hires, terminations, contractual pay increases and other salary changes, etc. Will support team efforts for processing of leaves and absences and travel reimbursement.
- Providing information to departmental officials to inform them of the provisions of the various Collective Bargaining Agreements and other agreements (e.g., information relevant to promotions, demotions, transfers, dismissals, and other personnel actions).
- Utilizing Microsoft Office 365, with an emphasis on Sharepoint, Planner, Excel, Word.
- Sorts and distributes mailings to employees (W-2 forms, paystubs, etc.).
- Responds to emergencies as assigned by the Health Department.
- Performs other duties as required or requested.
Knowledge, Skills, and Abilities
- Modern office practices, procedures, and equipment.
- Knowledge of human resources/payroll processes and procedures, filing and record keeping procedures.
- Process human resources/payroll data and related work in an accurate and timely manner.
- Learn and effectively utilize payroll system (Novatime) and other software and/or computerized systems as required.
- Enter data and type with reasonable speed and accuracy.
- Maintain strict confidentiality of employee information.
- Adapt to changing priorities and manage multiple tasks in a stressful environment.
- Able to work under pressure and meet strict deadlines.
- Competent knowledge and use of Microsoft Office programs including Sharepoint, Planner, Excel, Word, PowerPoint, etc.
- Interpersonal Communication
- Data Entry
- Office Equipment
- Spreadsheets
- Calendars
- General Administration
- Travel Reimbursements
- Filing
- Public Health
- Microsoft Office
- Adapt to changing priorities and manage multiple tasks in a stressful environment.
- Work under pressure and meet strict deadlines.
- Represent ideas effectively, concisely and accurately, both orally and in writing and present themselves in a professional manner.
- Must be able to work in a team environment.
- Become competent in using payroll processing software.
- Organized and detailed oriented.
- Communicate with all levels of employees.
- Respond to public health emergencies.
Veterans' Preference: Will be awarded to eligible candidates.
AN EQUAL OPPORTUNITY EMPLOYER - M/F/V/D
