What are the responsibilities and job description for the Administrative Clerk position at Allen Pools & Spas?
Job Summary: The administrative clerk provides administrative support to ensure the efficient operation of the office. This includes a variety of tasks such as maintaining files and records, invoicing, service slips, customer equipment in systems, keeping data, and assisting with other administrative duties as needed.
Duties and Responsibilities: Administrative Clerk - tasks include but are not limited to:
- Prepare and process invoices for goods or services provided by the organization.
- Monitor accounts to ensure timely collection of payments.
- Follow up on overdue accounts and communicate with clients regarding payment status.
- Reconcile payments received with invoices and update accounting records accordingly.
- Receive and review invoices from vendors for accuracy and completeness.
- Code and enter invoices into the accounting system for payment processing.
- Maintain accurate and up-to-date financial records, including accounts receivable, accounts payable, and expense records.
- Organize and file financial documents such as invoices, receipts, and payment records.
- Assist with data entry and updating financial information in accounting software or spreadsheets.
- Address any inquiries or requests from auditors in a timely and efficient manner.
Skills and Qualifications:
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong communication and interpersonal skills.
- Excellent organizational and time management skills.
- Ability to work independently and as part of a team.
- Proficiency in basic accounting principles and practices.
- Familiarity with accounting software (e.g., QuickBooks, Sage, Xero) and Microsoft Excel.
- Attention to detail and accuracy in data entry and financial record-keeping.
- Strong organizational and time management skills to meet deadlines.
- Ability to communicate effectively with internal and external stakeholders regarding financial matters.
- Discretion and integrity in handling sensitive financial information.
Education and Experience:
- High school diploma or equivalent; additional Administrative Assistant or Secretary qualification will be a plus.
- Proven experience as an administrative clerk or similar role.
- Basic accounting background and practices are a plus.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
Schedule:
- Day shift
Work Location: In person
