Administrative Assistant/Turn Over Package Coordinator

Administrative Assistant/Turnover Package Coordinator

Job Description
Administrative Assistant/Construction/System Turnover Coordinator/

• Review and become familiar with the project STEP (system turnover execution plan), workflow and scope of responsibility.
• Central Contact for Client C&Q (commissioning & qualification) and Construction Firms Turnover Manager to coordinate document packages between parties.
• Receive and log TOPs (turnover packages) into client EPIC data storage working with Construction Firm and client C&Q.
• Become familiar with the schedule of TOPs planned, forecasted, actual receipt from Construction Firm and client C&Q.
• Status TOPs with monthly reporting.
• Review TOP submittals and identify punch list items or outstanding documentation.
• Disposition the TOP compliance (accepted/rejected, etc.).
• Confirm signatures for acceptance using Adobe Sign (training provided).
• Become familiar with the terms MC-Mechanical Completion, TC-Transfer of Control, TCCC-Transfer of Care, Custody, and Control.
• Become familiar with the Project Governing Specification LP100-200-EMS-01910 Supplier Data Document Commitment (SDDC)
• Assist the TFS Project Manager with document filing as requested.
• Support TFS Project Controls Group with document filing as requested.
• Support TFS Sr. Project Admin as needed with LP1 TFS Site specific activities.
• Setup Meetings for client C&Q team or client Construction Manager

Additional Information/Position Overview

The Tank Farm and Solvent Recovery (TFS) project has an opening for a Construction/ Systems Turnover Coordinator / Administrative Assistant. This role reports to the TFS Construction Manager with overall reporting to the TFS Project Manager.

Working with the client TFS Construction Manager, client TFS Commissioning Team, and Construction Firm, specifically the Construction Firms Turnover Manager and T/O staff, to provide on-site coordination of system documentation turnover delivery received by Lilly for mechanical, piping, electrical, and network systems.

Working with and supporting the Senior TFS Administrative Assistant and reporting to the TFS Project Manager provides on-site administrative and clerical support duties.

The candidate will possess the skills necessary to self-manage tasks, have basic computer skills with working knowledge of Outlook, Microsoft Office, SharePoint, and be able to organize electronic files and documents. The candidate will possess excellent soft skills and work as a cohesive team member and be a quick learner. Although not required, having construction site experience is a plus as the candidate will be working on an active construction site. Safety and site orientation training will be provided. The work environment is office w/cubical in on-site trailers.

The candidate will possess the skills necessary to self-manage tasks, have basic computer skills with working knowledge of Outlook, Microsoft Office, SharePoint, and be able to organize electronic files and documents. The candidate will possess excellent soft skills and work as a cohesive team member and be a quick learner. Although not required, having construction site experience is a plus as the candidate will be working on an active construction site. Safety and site orientation training will be provided. The work environment is office w/cubical in on-site trailers.

Job Type: Full-time

Pay: $22.00 - $32.00 per hour

Expected hours: No less than 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Construction administrative: 1 year (Preferred)
• Manufacturing facility: 1 year (Preferred)

Location:

• Lebanon, IN 46052 (Preferred)

Ability to Commute:

• Lebanon, IN 46052 (Required)

Work Location: In person

Salary : $22 - $32