What are the responsibilities and job description for the Accounts Payable/Project Coordinator position at AllianceStaff, LLC?
Accounting Tasks
- Handle invoice processing and allocate costs to projects using SAGE software.
- Oversee weekly rental tracking and asset management with Tool Watch.
- Execute AP check runs and prepare required lien waivers.
- Manage monthly credit card reconciliations and generate financial reports.
- Prepare and file 1099 forms, sales/use taxes, and quarterly tax documents.
- Maintain accurate records for W9s and track tax-exempt certifications.
- Analyze monthly sales trends and compile Excel-based reports.
- Coordinate credit applications, process expense reports, and assist with other AP-related duties.
Project Support
- Partner with project managers to assist in bid preparation and project tracking.
- Facilitate weekly PM meetings and provide updates on progress.
- Download and organize project plans using PlanGrid.
- Update key spreadsheets, including bidding schedules and manpower allocations.
- Assign job numbers and manage essential project documentation such as insurance and prequalification forms.
- Handle bid forms, bonds, and close-out packages, including warranty submissions.
- Background in accounts payable and/or project coordination, ideally A/E/C space.
- Proficiency in accounting software like SAGE and familiarity with asset tracking tools.
- Strong Excel and Microsoft Office skills.
- Outstanding organizational and multitasking abilities.
- Effective communication and problem-solving skills.
- Notary Public certification (a plus, but not required).
