What are the responsibilities and job description for the Administrative Assistant position at AllSTEM Connections?
AllSTEM Connections is currently hiring an Administrative Assistant for one of our clients.
Location : Wyandotte, MI
Contract : 5 Months
Pay rate : $30- $35 / hr
Job description :
The incumbent will provide administrative assistance and clerical support as necessary to meet the objectives of the research unit. They will work in close partnership with the unit leaders and security to ensure that company procurement requirements and security processes comply with corporate guidelines. Furthermore, the incumbent will follow corporate policies and enforce them as needed while remaining current with the latest technological advancements.
Required Qualifications :
High School Diploma
3-5 years of administrative and / or procurement experience
Strong time-management and organizational skills
Excellent communication (written and verbal) and customer service skills
Detail-oriented with the ability to read and interpret company policies, procedures, and guidelines
Proficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook)
Ability to lift and / or move up to 30 pounds
Working knowledge of corporate spending reports
Preferred Qualifications :
Bachelor’s degree in business administration, Management, or related field
Front desk receptionist experience
Proficiency in SAP platforms (procurement and maintenance functions) and HCL Notes
Strong data analysis skills
Shipping & receiving and / or mailroom experience
Experience managing building access control systems
Vendor management experience
Experience working in a 6S and safety-conscious environment
Responsibilities :
Provides front-desk coverage and serves as the first point of contact for all visitors, contractors, and external callers.
Manages the executive calendar and coordinates travel arrangements.
Maintains confidential items and acts as a Record Coordinator, ensuring compliance with the record management policy.
Supports department meetings and events by reserving and preparing meeting rooms, coordinating logistics, and ensuring successful execution.
Delivers daily administrative support, including :
Preparing budget and expense reports, reporting any overspending to leaders
Managing phone calls and visitor traffic
Supporting new hire onboarding
Handling procurement of goods and services
Submitting purchase requisitions, processing invoices, and confirming invoice accuracy before approval
Tracking purchase orders and ordering supplies for the entire building.
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