Payroll Specialist

In this position you will:

work with the payroll team members to process weekly payrolls for all companies in multiple states. The primary responsibility is to compile, record and process payroll accurately, and to provide excellent customer service for our employees. Additional responsibilities include management of company expense reports, credit card administration, and user access audits for various finance systems.

Main Duties and Responsibilities Include:

• Payroll Duties:

o Audit employee time and labor data submitted by various offices and interact with supervisors as required to verify data and resolve discrepancies

o Process timely and accurate payroll in a multi-state corporate environment for multiple companies

o Ensure accuracy of federal, state, and local taxes, employee benefit contributions, fringe benefits, garnishments and other deductions of employee paychecks

o Assist with balancing of payroll accounts by resolving payroll discrepancies

o Creating journal entries for posting payroll activity in the general ledger

o Analyze and respond to inquiries from employees regarding paycheck amounts, deductions, leave accruals, direct deposit, and other concerns

o Submit payment requests to Accounts Payable for payroll related disbursements

o Research and gather required documents to set up required tax accounts in new states where companies operate. Research payroll tax payments and data discrepancies with federal, state and local agencies, and work with tax agencies as well as internal staff for resolution

o Develop and run various payroll reports from HRIS system (ADP)

o Create and maintain process documentation and training materials

o Support various audit requests

o Perform Verifications of Employment

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Other Administrative Duties:

o Manage the employee expense reimbursement and travel system (Concur) including training, expense report processing and reporting

o Manage company credit cards

o Audit system access for various finance systems

o Maintain titles for fleet vehicles and trailers

o Participate in process improvement and other projects

o Other administrative duties as assigned

The ideal candidate will have:

• High school diploma or equivalent

• Two-year accounting degree, preferred but not required

• 3-5 years of payroll experience is required

• ADP and Concur experience, preferred but not required

• Union payroll experience preferred

• Skilled with Microsoft Office (Outlook, Excel, Word)

• Proven ability to provide excellent customer service to our employees via verbal and written communications

• Ability and desire to work on a team with the common goal to pay our employees accurately and on-time

• Detail-oriented and can pivot from a task when needed

• Enjoy problem solving and finding the why

• Excellent organizational and time management skills