What are the responsibilities and job description for the Executive Assistant, IT position at Alnylam Pharmaceuticals?
This role is considered Virtual.
Overview
We are looking for a strong and experienced Executive Assistant to provide consistent, high-level executive administrative support to the Chief Information and Data Officer (CIO) and the Information Technology (IT) organization. This individual will be responsible for acting as a professional liaison with internal executives and leaders and high-level external contacts.
The successful candidate will have strong executive administration skills and will excel in project management, communication and creative problem solving. The successful candidate will be distinguished by their ability to organize work, establish priorities, and meet individual and team goals. As member of the IT leadership team, it is expected that the Executive Assistant will be a highly effective collaborator and communicator. A successful candidate will have a positive attitude and demonstrate a proven track record of working with executive leadership.
This role is hybrid and requires onsite support in our Cambridge, MA offices 2 days a week.
Key Responsibilities
- Provides executive administrative support for CIO & Chief Data Officer and select leaders including assistance with department goals, meetings, calendar, travel, expense reports, etc.
- Runs all administration functions like All Hands, LT meetings where your role is the administrative point of contact and execution
- Coordinate with the CIO & Chief Data Officer and Sr. Director of Strategy and Operations for department communications; including organizing organizational updates, newsletters, senior leader communications.
- Run and own smaller internal projects sponsored by CIO
- Support procurement processes : new vendor forms, legal agreements (CDA, MSA, SOWs), purchase requisitions, etc.
- Support processes related to corporate sponsorships : payment, event attendance, materials, etc.
- Coordinate and provide organizational and administrative support for company-sponsored events
- Coordinate and provide administrative support for creative projects (filming schedules,
- logistics, etc.)
- Manages and prioritizes internal and external communications including emails, arrangement of conference calls and Zoom meetings; prepare formal agendas and other communication / meeting materials
- Arrange and provide support for meetings including team meetings and trainings, as well as team building events; requires strong organizational and planning skills, including interface with catering, audio visual setup, etc.
- Provide additional support as needed for broader IT department including travel, calendaring, scheduling ad-hoc meetings and coordinating guests
- Assist with on-boarding new members of the IT department
- Appropriately manage information of a highly confidential and critical nature
- Participates as member of company-wide Executive Admin (EA) team and participates in EA team meetings, initiatives, and coverage
- Perform other duties as assigned
Qualifications
High integrity and demonstrated ability to treat confidential information with great discretion
About Alnylam : Alnylam Pharmaceuticals (Nasdaq : ALNY) has led the translation of RNA interference (RNAi) into a whole new class of innovative medicines with the potential to transform the lives of people afflicted with rare and more prevalent diseases. Based on Nobel Prize-winning science, RNAi therapeutics represent a powerful, clinically validated approach to treating diseases at their genetic source by "interfering" with mRNA that cause or contribute to disease. Since our founding in 2002, Alnylam has led the RNAi Revolution and continues to turn scientific possibility into reality.
Our culture : Our people-first culture is guided by our core values : fiercely innovative, open culture, purposeful urgency, passion for excellence, and commitment to people, and these values influence how we work and the business decisions we make. Thanks to feedback from our employees over the years, we've been fortunate to be named a top employer around the world. Alnylam is extremely proud to have been recognized as the #1 Large Employer by Boston Globe Top Places to Work in 2023 for the third consecutive year, one of Science Magazine's Top Biopharma Employers, one of America's Most Responsible Companies for 2024 by Newsweek, a Fast Company Best Workplace for Innovators, and a Great Place to Work in Canada, France, Italy, Spain, Switzerland, and UK - among others.
At Alnylam, we commit to an inclusive recruitment process and equal employment opportunity. We are dedicated to building an environment where employees can feel that they belong, can bring their authentic selves to work, and achieve to their full potential. By empowering employees to embrace their unique differences at work, our business grows stronger with advanced and original thinking, allowing us to bring groundbreaking medicines to patients. Qualified applicants will receive consideration for employment without regard to their race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, ethnicity, marital status, protected veteran status, disability, or any other characteristics prohibited by law.
