Communications/ Administrative Specialist

Reports To: Finance Manager

Hours: 7:30AM-4:00PM (occasional hours outside of this timeframe as needed) This is a full-time (40 hours/ week), non-exempt, non-union position.

Compensation and Benefits:

Starting Pay: $30.20 – $37.75

Benefits include Health Insurance, Dental Insurance, Vision Insurance, Long-Term Disability, Basic Life and AD&D, Health Saving Account, Public Employees Retirement Association (PERA) and Deferred Compensation. Paid vacation, sick leave (ESST) and holidays.

Duties and Responsibilities:

• Execute annual communications plan for ALP departments and programs to drive customer engagement
• Attend various community events, trainings and face-to-face customer meetings
• Maintain ALP’s online presence including social media, web content and SmartHub Marketing
• As requested, compose or prepare internal and external correspondence for General Manager, Department Managers, and utility staff by editing and proofreading all documents
• As requested, prepare spreadsheets, reports, proposals and presentations using Microsoft Office software
• Maintain accurate and efficient filing systems. Ensure documents are scanned/ placed in the appropriate files and retention schedules are followed
• Prepare and post meeting notices, compile electronic board packet and attend Board meetings to take minutes
• Maintain ALP’s service policy documents
• Serves as the primary contact for conference registrations and travel accommodations
• Distribute mail, manage shared inboxes, maintain company calendars, order office supplies and promotional/informational materials, and other clerical duties as assigned
• Serves as a backup for Customer Service

Education / Experience:

• Minimum: High School diploma or GED, two or more years of relevant work experience, proficiency in Adobe Acrobat, portfolio creation, and Microsoft Office products.
• Preferred: Attention to detail, strong organizational skills, ability to work well with others, familiarity with document/ record retention and graphic design platforms.

Application Deadline: Monday, April 28th, 2025

Interested applicants should forward their resume and cover letter to HR@alputilities.com

Equal Employment Opportunity: ALP Utilities does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor.

Job Type: Full-time

Pay: $30.20 - $37.75 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Alexandria, MN 56308 (Required)

Work Location: In person

Salary : $30 - $38