What are the responsibilities and job description for the Executive Assistant position at AlphaGraphics - US715?
Benefits:
- Company parties
- Employee discounts
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Wellness resources
- 401(k)
- Bonus based on performance
- Competitive salary
- Dental insurance
BENEFITS/PERKS:
- Competitive Compensation
- Open environment to be creative and efficient
- Hard work, collaboration, fun, and laughter
- Career path development
- Healthcare Benefits (co-shared)
COMPANY OVERVIEW:
As an established leader in the Printing, Design, and Shipping industries our mission is to partner with small businesses and consumers and provide them with high-quality solutions that make life easier.
Our tight-knit team in AlphaGraphics - US715 is actively seeking a Executive Assistant to join us full time. The Administrative Assistant is primarily responsible for lead the administrative functions for the office across mutiple business owner owns. We provide medical benefits, sick and vacation times in additon to the base salary. Your work hours will be Monday thru Friday only.
More than anything, we’re looking for highly-collaborative and dependable teammates that are driven by the opportunity to contribute to the success of a local business. We are a small, passionate, and fast-paced team that is fully invested in the success of our company, and we value contributions from each team member.
WHAT WE EXPECT OF YOU:
- Assist the Owner with administrative functions for running the Billing functions for the business, Payroll in Quickbooks etc.
- Overseeing tasks, updating Quickbooks - Book keeping experience in Quickbooks is a must
- Problem solving skills, pro-active and "Let me do it" attitude is a must quality
- Implement and oversee policies and procedures are followed working with the Owner
- Welcoming visitors to the office & Answering incoming phone calls
- Taking and delivering messages
- Ensuring the office runs smoothly
- Helping the owner with adhoc marketing campaigns on our products and services using various online tools
- Communicate customer requirements to the support team
- Google review responses
- Collect and apply deposits or payments, or arrange for billing.
- Attract potential customers by answering product and service questions and suggesting information about other products and services.
- Keeping an inventory of office supplies and ordering new materials as needed
- Maintaining files
- Providing support on pick up orders to the customers
- Scheduling meetings and sending meeting invites to attendees
- Good with computer skills such as excel, google sheets, word, quickbooks
- Prior experience working as an administrative assistant is a must
- Social Media Management for the office
WHAT YOU BRING TO THE TABLE:
- Critical thinking and problem solving skills are must
- Analytical thinker, observe and learn fast
- Ability to effectively build relationships with customers and teammates.
- Strong written and verbal communication skills.
- Desire to continuously look for ways to help people and process improvement
- Prior experience working as an administrative assistant is a must
The employer posting this position, evaluating potential candidates, and making all hiring decisions is an independently owned and operated PostNet International, Inc. franchisee. If hired, Franchisee will be your employer, not PostNet International, Inc. or any of its affiliates or any other franchisees.
Salary : $45,000 - $50,000
