Secretary

*******Position available in May 2025

JOB DESCRIPTION

OVERALL PURPOSE

This position is responsible to assist the Principal with the daily operations of the school by performing a variety of activities, using oral and written communication to relay school and procedural matters to students, parents, staff and visitors.

This position is required to conduct business in a professional and cordial manner that will uphold the integrity and reputation of the Altoona Area School District (AASD). This position maintains a thorough working knowledge of and adheres to the policies, regulations, and procedures of AAS

ESSENTIAL FUNCTIONS (other duties may be assigned)

1. Prepare budget information materials for distribution to staff; monitor and notify principal of any concerns; prepare purchase orders; ensure materials and services are charged to proper accounts; generate reports as needed.

2. Monitor and track all instructional staff assignments, record changes and process notifications to the Assistant Superintendent in a timely fashion.

3. Organize and monitor inventory systems for classroom supplies, office forms and supplies, building keys, and auditorium equipment for school and public use.

4. Maintain and monitor time and attendance for hourly and salaried personnel; ensure manual timesheets and any attendance recorded electronically is processed in accordance with established payroll procedures.

5. Ensure instructional substitutes receive clear direction on reporting location and complete required building paperwork.

6. Provide proper accident/injury forms to staff, students and visitors and process accordingly to the respective offices; ensure forms are thoroughly and accurately completed prior to processing.

7. Register new students, ensuring proper documentation is received; maintain students’ permanent records; assist with obtaining required documentation for students’ health records, which are maintained in nurse’s office; process transfers/withdrawals accordingly; maintain records for divorces, separations, custody, domestic, etc.

8. Maintain student attendance; send required reports for student absences.

9. Process student disciplinary forms and maintain student files accordingly.

10. Maintain bus information on all students – contact information, emergency numbers, etc. and provide to Transportation Office.

11. Monitor secured door entrances to building by securing identity of visitors and/or purpose of visit through video/audio security system prior to disarming lock for individuals to enter; ensure visitors sign in and possess requisite identification as needed.

QUALIFICATIONS

EDUCATION/EXPERIENCE AND/OR TRAINING’

• High school diploma/GED
• Accredited secretarial training courses or business school courses
• 3-5 years’ experience in secretarial practices
• Must be proficient in Microsoft Word and Excel

LICENSES OR CERTIFICATIONS

• Typing Test with a scored proficiency of 60 wpm
• Valid PA driver’s license
• Must pass Excel test

Job Type: Full-time

Pay: $17.47 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $17