What are the responsibilities and job description for the Administrative Assistant II position at Amador County?
POSITION: Administrative Assistant II
DEPARTMENT: Amador County Social Services Department
RATE OF PAY: $18.06-$21.95/hour PLUS benefits
DEADLINE: Open Until Filled
Definition: Under general supervision, performs a variety of general clerical and administrative duties; directs calls and visitors; performs data entry to process a variety of forms and documents; types memos and correspondence; provides information and assistance to the public; and performs related duties as required.
Examples of Duties: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all the duties listed.
- Performs a variety of general clerical and administrative duties in assigned area.
- Assisting in the permit process.
- Logging, tracking and assessing fees and receiving payments.
- Performing work within proprietary computer programs that may involve statewide automated systems.
- Issuing benefits for state funded programs.
- Monitoring and scheduling building and vehicle maintenance.
- Assisting in voter registration and elections.
- Types and prepares a variety of forms, letters, memos, reports and related documents.
- Assists the public in person at the front counter or by phone.
- Schedules appointments.
- Answers inquiries related to department services, programs, and operations.
- Prepares notices, reports, flyers, letters, or other documents and information.
- Performs basic tracking duties for financial records within assigned programs.
- Maintains electronic and physical files.
- Compiles data and maintains forms and spreadsheets.
- Manages confidential information and data that may include medical charts.
- Verifies that information or data is complete, accurate and consistent.
- Maintains voter registration rolls and processes voting materials.
- Opens and processes incoming mail.
- Receives and processes applications.
- Performs data entry to process a variety of forms and documents.
- Processes timecards.
- Maintains files and records.
- Performs related duties as required.
Knowledge of:
- Operations, services and activities of assigned department.
- Modern office practices, including computers and assigned software.
- English grammar, vocabulary, spelling, and punctuation.
- Recordkeeping and filing practices.
- Processing requirements for specific forms and applications.
- Principles and practices of customer service.
- Basic principles of the automated systems used in the department.
- Methods and techniques of typing correspondence, documents and spreadsheets.
- Basic mathematics such as addition, subtraction, multiplication, division, decimals, fractions and percentages.
- Applicable state and federal guidelines and regulations.
Ability to:
- Type with speed and accuracy.
- Interpret and apply department policies and procedures.
- Perform typing and filing duties.
- Respond to citizen’s questions and direct to other staff as necessary.
- Enter data accurately into automated system.
- Handle and process confidential and sensitive information.
- Make basic mathematic calculations.
- Communicate effectively, both orally and in writing.
- Understand and carry out oral and written directions.
- Establish and maintain cooperative working relationships with those contacted in the course of work.
Training and Experience:
Education
A high school diploma or GED equivalent.
Experience
One (1) year of full-time experience as a Administrative Assistant I with Amador County;
OR
Two (2) years of full-time increasingly responsible office/clerical experience.
Selection Requirement: Applications will be evaluated by a screening committee. The best qualified candidates will be selected for an interview.
For Job Application and Complete Job Description visit:
https://www.governmentjobs.com/careers/mss/jobs/4433657/administrative-assistant-ii?pagetype=jobOpportunitiesJobs
Amador County is an Equal Opportunity/Affirmative Action employer. Applicants will be considered without regard to their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status.
Job Type: Full-time
Pay: $18.06 - $21.95 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $18 - $22
