Payroll Accountant (Hybrid Position)

Position Summary:

We are seeking a detail-oriented Payroll Accountant to manage multi-state payroll processing for our 300 employee organization using ADP. This role is responsible for ensuring timely and accurate payroll processing on a weekly and bi-weekly basis, managing payroll taxes, calculating commissions and incentive plans, and assisting with the headcount budget. The ideal candidate has strong payroll accounting experience and a solid understanding of compliance regulations. This position is a hybrid position and reports to the Accounting Manager. Responsibilities include:

Key Responsibilities:

• Process and review multi-state payroll using ADP Workforce Now, ensuring accuracy and compliance.
• Administer payroll on weekly and bi-weekly schedules, including regular wages, bonuses, commissions, and deductions.
• Calculate and reconcile quarterly incentive plans and commission structures.
• Manage payroll filings which include garnishments, benefits contribution, leave administration and federal, state, and local taxes. Ensure compliance with tax regulations.
• Assist with headcount budgeting, tracking payroll-related costs, and forecasting labor expenses.
• Maintain payroll records, audits, and reports to support accounting and compliance requirements.
• Partner with HR to ensure payroll changes (new hires, terminations, salary adjustments, benefits deductions) are accurately recorded.
• Support month-end close activities by preparing payroll journal entries and reconciliations.
• Stay updated on payroll-related laws and regulations to ensure compliance.
• Respond to employee inquiries related to payroll and earnings statements.
• Manage and collaborate with third party payroll vendors, and act as a primary point of contact for external audits. 
• Assist with other tasks as assigned to support accounting and finance.

• Possess and apply a solid understanding of accounting principles
• Demonstrated ability to analyze complex financial data and apply judgment in decision-making.
• Strong problem-solving skills, with the ability to evaluate financial risks and opportunities.
• All other job duties as assigned

Qualifications & Skills:

• Bachelor’s degree in Accounting, Finance, or equivalent experience.
• 5 years of payroll processing experience in a multi-state environment.
• Proficiency with ADP payroll software (Workforce Now or similar) preferred.
• Strong knowledge of payroll taxes, wage laws, and multi-state payroll compliance.
• Experience calculating commissions and incentive-based compensation a plus.
• High attention to detail, accuracy, and ability to meet deadlines.
• Proficiency in Microsoft Excel 
• Strong analytical, problem-solving, and organizational skills.
• Ability to maintain confidentiality and handle sensitive payroll information.

Preferred Qualifications:

• Experience in headcount budgeting and payroll cost analysis.
• Knowledge of payroll integrations with accounting systems 
• CPP (Certified Payroll Professional) certification is a plus.

Physical Activities:

• Manual dexterity and sitting are required in carrying out own responsibilities (i.e. use of personal computer).
• Ability to efficiently operate all job-related office equipment.
• Ability to communicate via telephone and work in virtual teams.
• Ability to work in a dynamic environment.
• Ability to work in a traditional professional office setting or remote equivalent.

Great Benefits: American Alarm team members have a comprehensive benefits program for Full-Time hires that includes: medical, dental and vision insurance coverage; 401k plan with employer matching contributions; Flexible Spending Accounts (FSA); life insurance, supplemental life and AD&D insurance; short-term and long-term disability insurance; paid vacation, personal and holiday time.

Americans With Disabilities Act

American Alarm & Communications, Inc. complies with all aspects of the Americans with Disabilities Act (ADA) and state disability laws. This means that we will not discriminate against qualified individuals with a disability in any phase of the employment relationship including application for employment, hiring, promotions and/or advancement opportunities, termination, compensation, training and any other conditions or privileges of employment. 

American Alarm & Communications, Inc. is committed to equal employment opportunity and nondiscrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any other characteristic protected under applicable law.