Administrative Assistant

Overview

American Office Solutions is currently seeking a smart and motivated Office Admin/Bookkeeper that loves to learn and share what they know. In this role, you need to be good at and really enjoy interacting with clients, since you will be representing American Office Solutions. Are you interested in learning and growing? Do you enjoy a challenge? Are you coachable? We believe in a positive work culture and providing new opportunities. Review our job qualifications and see if this is the career you’ve been waiting for.

About American Office Solutions

American office Solutions is a Managed Services Provider that has been helping organizations manage their IT for over 22 years. We specialize in translating technology into business sense. From the board room to the server room, American Office Solutions offers piece of mind so that organizations can focus on what they do best. We are a team of people with different strengths and backgrounds that work together to make a positive impact on the lives of our clients, community, and each other.

Location & Schedule

In person at the Office: 819 18th Street, Bakersfield, CA 93301. Monday – Friday: 8:00 AM – 5PM

Directly Reports: Service Coordinator/President

The ideal candidate:

• Must be able to maintain focus yet also be able to prioritize, multi-task and change gears quickly.
• Takes initiative with excellent organizational/multi-tasking skills and the ability to meet deadlines.
• Positive, highly organized team-player.
• Independent and capable of completing tasks with minimal supervision.
• Must be EXTREMELY detail-oriented and conscientious.
• Reliable, trustworthy and open with a high level of integrity.
• A pleasant and cheerful disposition, and professional demeanor.
• Clear and excellent telephone voice.

Skills & Requirements:

• Experience in administrative support role.
• Experience creating documentation and following SOPs.
• Experience in procurement and inventory.
• Experience in customer service.
• Excellent customer communication.
• Above average computer skills.
• Ability to learn new, exciting software.
• Accounting background. Daily duties include invoicing, A/P posting, A/R, CC reconciliations.
• Proficient in QuickBooks, Microsoft Office (Word, Excel, PowerPoint, Outlook, OneNote).
• Must be able to type a minimum 45 wpm.
• Maintains accurate customer records.
• High School or GED diploma.
• Reliable form of transportation.
• Experience with a ticketing system is a plus.
• MSP industry experience a plus.
• **Background and pre-employment drug screening required**

This is an amazing opportunity for someone who:

• Wants a company that truly CARES about its customers and employees.
• Is a self-starter.
• Is a quick, self-motivated learner who wants to work for a company that will invest in your education and training.
• Is extremely detail-oriented and appreciates people who take an organized, systematic approach to achieving success.
• Wants a position that will offer career advancement

Physical Demands And Work Environment:

While performing the duties of this job, the administrative assistant will be primarily in an office setting. The physical demands include, but are not limited to, standing, sitting, walking, lifting up to 25-50 LBS for delivery boxes, carrying, reaching, handling, kneeling, crouching, and bending. Office positions can be mentally challenging. As a result, this position is more mentally challenging than physically challenging. There will be extended periods of sitting required when performing administrative tasks and while attending meetings. Non-physical demands include a work environment where the noise level is usually quiet to moderate. The nature of the position may expose the administrative assistant to moderate tension when dealing with issues.

Does this sound like you?

Have read this whole job post or just skimmed it? How's your attention to detail? Do you want to escalate your application to the top of the stack?!? We want to ensure that all applicants have a fair and equal chance, so we’re using an assessment. The next step in our hiring process is to complete an assessment and short questionnaire. Show us that you are pro-active and go through the assessment and questions now instead of later! Ready to join our team? Start by clicking the link below.! :)

This link will direct you to Test Gorilla's website.

https://app.testgorilla.com/s/e25u4n0q

(It will ask for your email address and name. Then, you will receive an email to begin the assessment and video questions. Please remember to have your microphone and webcam enabled.)

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Inventory management: 1 year (Required)
• Customer service: 2 years (Required)
• QuickBooks: 2 years (Required)
• Bookkeeping: 2 years (Required)

Work Location: In person

Salary : $20 - $25