Project Accountant

Purpose:

The purpose of this role is to support our business lines by providing timely and accurate financial reporting, analysis and assistance to project teams. The role provides an initial level of compliance and checks-and-balances oversight for project specific financial transactions.

Job Scope:

The Project Accountant is responsible for the project billing process including client set up and maintenance, suppliers / subcontractor invoice processing, accounts payable, accounts receivable and month end close procedures.

Essential Duties and Responsibilities:

• Accounts Payable: invoicing, purchase orders, process payments, check runs, input subcontractor invoices.
• Accounts Receivable: generate draw requests, billings, month end collections.
• Subcontractor prequalification; insurance management. Assist in tracking insurance documentation requirements.
• Assist Operations Managers with Profit and Loss Reporting and Month-End Reporting
• Communicate payment process and status to subcontractors, clients, and suppliers.
• Receive, review, approved Insurance Certificates from Subcontractors
• Analyze project data to identify incorrect coding, time/expense errors, facilitate timely corrections.
• Process payments to trades and subcontractors in a timely manner.
• Communicate consistently with subcontractors, suppliers, and clients regarding payment processing and status.
• Monitor accounts receivable status and assist with collection if necessary.
• Ability to formulate, initiates, and administer policies and procedures for effective accounts management.
• Analyze data to identify new controls to maximize profitability.
• Maintain project-related records, including contracts and change orders.
• Create all project-related billings; investigate all project expenses not billed.
• Close out project accounts upon project completion.
• Compile information for auditors.
• Create and maintain job (project) files and folders.
• Liaison between Project, Accounting, and Finance teams.
• Be available during peak business hours to provide direction and resolution in regard to internal and external account payable inquiries.
• Perform other duties as assigned.

Secondary Responsibilities:

• Ability to formulate, initiate, and administer policies and procedures for effective accounts payable management.
• Perform other duties and assume other responsibilities as apparent or as delegated.
• Communicate with co-workers, management, clients, subcontractors, and others in a courteous and professional manner.
• Must be able to keep up with flow of work and be a team player.
• Must take ownership of work and demonstrate accountability and follow through.
• Provide high-level administrative support including research, reporting, processing information requests, preparing correspondence, and other special tasks as needed.
• Assist with tracking insurance documentation required for owner required insurance programs, certification processes, and other programs as needed.
• Assist with risk management for the project, specifically with subcontractors, in receiving contract amounts, managing collection of payment verification / lien documentation to mitigate risks.
• Create project accounts in the accounting system (backup)

Skills:

• Analytical and problem-solving skills.
• Attention to detail and high level of accuracy.
• Strong organizational skills to maintain efficiency standards.
• Address discrepancies and implement corrective processes.
• Maintain a flexible attitude and approach toward assignments and successfully operate under ambiguous guidelines.

Experience / Knowledge Required:

• Minimum 2-year degree in accounting or business; 4-year degree preferred.
• Minimum 2-years of experience as a project accountant in restoration construction or job-cost related industry.
• Strong understanding of the overall project execution process, including budgeting, cost reporting, cost control, schedule, and anticipated cost and project profitability

Salary:

$65,000.00 to $75,000.00 DOE

Benefits

This position offers a competitive compensation structure; medical, vision, and dental insurance benefits; paid time off (vacation, holiday, sick); 401(k) employer match; life and AD&D insurance; short and long-term disability insurances and other benefits.

Equal Employment Opportunity

We are an equal opportunity employer. This means we do not discriminate in employment decisions or policies in violation of law on the basis of any legally protected status. What is a legally protected status varies depending on applicable local, state and federal laws, but may include race, color, national origin, citizenship status, creed, religion, sex, age, marital status, etc.