Accounts Payable Specialist

Overview

American Roll-On Roll-Off Carrier Group, Inc. (ARC) is seeking an experienced Accounts Payable Specialist to manage invoice processing, vendor payments, and financial record-keeping. This role ensures accuracy, compliance, and efficiency in the company’s accounts payable functions. The ideal candidate will have strong attention to detail, proficiency in financial systems, and the ability to collaborate with internal teams and external vendors to maintain smooth financial operations.

Job Description

The Accounts Payable Specialist is responsible for overseeing the accurate and timely recording of accounts payable transactions in compliance with company policies and the Delegation of Authority. This position manages the accounts payable process and supports financial audits while ensuring the integrity of financial operations within ARC.

Job Requirements

Key Responsibilities:

• Ensure accurate and timely recording of accounts payable transactions according to the Delegation of Authority.
• Verify that all expenses related to accounts payable are accurately recorded in the appropriate company, expense type, and general ledger (GL) account.
• Perform various accounting functions, including G/L journal entries, accruals, and financial reporting.
• Manage the accounts payable process, including journal entries, check runs, vendor inquiries, and aging reports.
• Process employee expense reports, ensuring proper coding and accuracy while verifying compliance with company policy.
• Record miscellaneous entries, such as stop payments, adjusting entries, reissuance of checks, and refunds for accurate 1099 reporting.
• Maintain and update vendor files to ensure all information is current and accurate.
• Oversee lease agreements, ensuring accurate recording of rent and lease payments against expected costs.
• Prepare account reconciliations and analysis of accounts payable transactions as needed.
• Process vendor credit applications, W9 forms, and provide Dun & Bradstreet (D&B) reports upon request.
• Organize current accounts payable files and maintain proper storage for prior year files, both electronically and in hard copy.
• Process and file year-end reporting of Form 1099s to recipients and Form 1096s to the IRS.
• Conduct monthly close processes and prepare monthly financial reports.
• Support financial audits by preparing schedules and providing necessary documentation.
• Ensure adherence to accounting policies and procedures while monitoring internal controls.
• Maintain comprehensive documentation of accounting processes.
• Assist with month-end accounting close related to government projects.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Two years of experience in accounts payable or a similar role.
• Strong understanding of accounting principles and financial reporting.
• Proficient in accounting software and Microsoft Excel.
• Excellent attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.
• Effective communication skills for interaction with vendors and internal stakeholders.
• Previous supervisory experience is preferred.

ABOUT YOU

ARC provides global logistics and shipping services to the U.S. Government. ARC and its affiliates own and manage the largest U.S. flag roll-on roll-off (Ro-Ro) fleet. This includes providing American-owned, managed, and crewed RoRo shipping and intermodal services committed to the requirements of the Department of Defense, other U.S. Government departments and agencies, and commercial customers.

Pay Type