What are the responsibilities and job description for the Program Assistant, ASHF position at American Speech-Language-Hearing Association?
Responsibilities
- Program Assist with electronic tracking of inquiries from, and timely responses to potential applicants. Assist with annual program processes and management, including announcement, promotion, submission, screening, review, notification and award phases. Support processes to format, edit, and distribute applicant and peer-reviewer communications (announcements and notifications) by organizing data and creating mail merges (electronic and postal). Assist with producing, collecting, and organizing pre- and post-award recipient materials for award disbursements and recognitions. Perform data entry (online submission system, accounting system, and fundraising and association databases). Support planning, implementation, and evaluation of virtual and in-person meetings (e.g., Program & Awards Committee) and / or event series (e.g., HBCU Series, Chat Series).
- Governance / Operations Support administrative duties related to governance and operations, including Board of Trustees (BOT) communications and online platform management. Scheduling annual, monthly, and committee BOT meetings using Doodle, Outlook, and Zoom. Assist with annual in-person meeting logistics support and preparations. Perform general administrative duties related to office operations, originate check requests, order office supplies and monitor general proxy inbox. Assist with shipping materials for annual meetings and special project mailings. Assist with copyediting.
- Development Assist with charitable gift processing (data entry) and generating acknowledgement letters. Support for event logistics : data entry, data organizing, collateral creation and printing, email preparation, event material mailings, and post-event evaluations. Assist with organizing social media analytics and research.
Qualifications
Knowledge Typically Acquired Through
