What are the responsibilities and job description for the Graduate Admissions Assistant (Student) position at American University - Washington, D.C?
Description
Summary : The Graduate Admissions Assistant supports the LLM and SJD Programs admissions functions by providing general office tasks. This includes assisting with data entry, follow up communication, creation of documents for meetings and applicant files, maintaining and directing mail, and other miscellaneous administrative tasks. This position requires attention to detail. This position will report directly to the Assistant Director of Graduate Admissions. This position will interact with many people on a daily basis ranging from students (around 200) and prospective students (around 800), professors, administrators, and professionals form the community. As a vital addition to the staff, this position will support and ensure that the Graduate Admissions Office is able to maintain the level of student services necessary to maintain and grow enrollment numbers. Responsibilities :
Maintain accurate records for individual applicants. Track applicant status in Recruit and LSAC, and run Informer reports with updated action statuses.
Create application files, track completion requirements, communicate application status to students, transition files for review, and close files as necessary.
Answers the main telephone line.
Directs telephone calls and walk-ins to the proper channels.
Prepares mass mailings for recruiting purposes.
Prepare and send out all admitted student packets and coordinates mailing of I-20 and DS-2019 documents to international students.
Maintaining and directing mail, filing, copying materials, and order supplies as necessary.
Other duties as assigned.
Required Education and Experience :
Bachelor’s degree or equivalent in educations, training, or experience.
At least two years of office experience and / or in a university / law office.
Proficient in Microsoft Outlook, Excel, and Word.
Preferred Education and Experience :
Knowledge of databases is helpful.
Spanish fluency is preferred.
Other Details
This position is available only to enrolled American University students.
Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
American University is an employer.
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