What are the responsibilities and job description for the Senior Assistant Dean of Finance & Administration position at American University - Washington, D.C?
Description
Summary / Objective : The Senior Assistant Dean of Finance and Administration reports directly to the Dean of the College of Arts and Sciences and a dotted line to the Vice Provost for Academic Administration. The Senior Assistant Dean provides management and oversight of finance and budget, human resources and staff relations, facilities management and technology for the College. The Senior Assistant Dean develops and monitors the budgets to support the academic and administrative functions of the College, which includes at least 19 departments, two performance spaces and 10 research centers. It is expected that the College will support several schools within its structure. In consultation with the Dean, this position conducts forecasting and strategic planning for enrollment budget and revenue, and manages financial processes for payroll, merit, promotions, and resignations, working directly with the 19 departmental chairs and administrative staff. The position coordinates personnel and human resources for the College and is the primary liaison to the University's Human Resources Office. The Senior Assistant Dean of Finance and Administration is responsible for ensuring compliance with all university policies and procedures as well as local and federal laws. The position supervises three staff members who work in budget and personnel, facilities and technology management.This position coordinates with other schools and administrative offices of the University on financial planning, reporting and budgeting. Senior staff positions within Academic Affairs with significant budget and staff personnel responsibility will have a dotted line working relationship to the Vice Provost for Academic Administration. As the Vice Provost for Academic Administration (VPAA) has functional responsibility for the Division's budget and HR matters, there is a level of functional oversight and direction provided to primary budget officers from the VPAA. Due to the size and complexity of the College, the Senior Assistant Dean for Finance and Administration in the College of Arts and Sciences may serve as a delegate and partner on university-wide working groups and task forces for Academic Affairs as assigned by the Vice Provost for Academic Administration. Essential Functions : Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.1. Finance and Budget Administration - Oversee budgets, spending and long-term planning, with particular emphasis on variable revenue. Work with the Dean, Associate Deans, department chairs and administrative staff to ensure sufficient funding is available for all College functions. Responsible for planning, formulating, tracking and updating the College’s budgets, including operating funds, internally restricted funds, endowments, budgets for externally funded programs, performance spaces in Katzen and Greenberg, and Instructional Revenue Centers (IRC), to ensure that programs are well supported and organized to meet academic and management needs and serve the College’s mission. Coordinates financial systems and trainings as necessary, and supervises staff in budget and finance matters. Collaborates with administrative units on campus and prepares special reports as required by University officials. Provides financial guidance for solving administrative and management problems. 2. Human Resources and Personnel Administration - Responsible for all staff human resources processes, evaluates and approves all staff appointments and actions for salary and promotion, leaves, resignations and retirements. Reviews materials for promotion and merit for staff. Reviews and confirms merit budget and allocation for faculty. Oversees process and finance for faculty appointments and assesses salary and benefits. Ensures that human resources transactions are processed in a timely manner. Implements university human resources policies and procedures to ensure that the College is in compliance and that employees’ and College needs are met. Responsible for ensuring compliance with Affirmative Action policies and procedures as applied to staff. Counsels Dean, Associate Deans, department chairs, program directors and other staff on all human resources related matters.3. Academic Affairs Budget Administration – Given the size and complexity of the College, the Senior Assistant Dean may represent or accompany the Vice Provost for Academic Administration on university-wide working groups and task forces upon request. Will work closely with the VPAA on divisional strategic budgeting and resource planning. 4. Program Fiscal Review and Assessment, Development, and Strategic Direction - Provides financial guidance and input for all program review, development and assessment. Provides, in coordination with the Dean and Associate Deans, input regarding the strategic direction for the College in relation to budget and technology. Responsible for the review of all memoranda of agreements with external organizations. Works closely with the Dean and Associate Deans to ensure that academic and programmatic needs are met in the current fiscal year and for future years to help meet the College mission.5. Technology, Facilities, and Capital Needs - Responsible for assessing technology development and the budget implications of facility improvements. Manages the contracts associated with facility maintenance and improvements—evaluating, developing and recommending changes as needed. 6. Supervision - Supervises and coordinates the work of three full-time employees, the Equipment and Facilities Manager, the Director of Facilities Administration and Information Technology, and the Director of Budget and Personnel. Supervisory Responsibility (list position numbers if applicable)
Supervises and coordinates the work of 3-5 employees.
Competencies :
Leading and Inspiring People
Collaborative Leadership
Thinking Broadly
Acting Strategically
Driving Continuous Improvement
Building a Customer Focused Organization
Position Type / Expected Hours of Work :
Full-time
35 hours / week
Salary Range :
180,000 - $215,000 / year
Salary commensurate with experience
Required Education and Experience :
Master's degree or equivalent
8-10 years of relevant experience
Benefits AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. . Other Details
Hiring offers for this position are contingent on successful completion of a background check.
Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
American University is an employer.
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Salary : $180,000 - $215,000
