What are the responsibilities and job description for the Office Administrator position at American Veterinary Group?
Description
The position of Office Administrator is responsible for overseeing the day-to-day administrative operations of our Home Office, ensuring smooth functionality by managing tasks like, office supplies, facility maintenance, scheduling, correspondence, requiring strong organizational skills and attention to detail to maintain efficient workflow and support company operations. This role will report to the Director of Organizational Planning but will work closely with team members in the Finance, Marketing, Operations, Recruiting, and Training departments to ensure all administrative tasks are being completed in a timely manner. The ideal candidate is well organized, has good time management, takes initiative, and works well with others.
Key Responsibilities
- Greet visitors and manage reception area
- Manage overall appearance and cleanliness of office
- Coordinate all incoming and outgoing mail and shipments
- Maintain office supplies and snacks
- Manage company collateral inventory, shipments, and storage
- Coordinate meeting room calendar and setup
- Order all meals for meetings
- Assist with planning company events
- Oversee office maintenance and repairs
- Coordinate employee engagement events
- Assist with new hire onboarding tasks
Skills, Knowledge & Expertise
- Strong organizational skills: Ability to prioritize tasks, manage multiple projects, and maintain efficient workflow
- Excellent communication skills: Effective verbal and written communication to interact with staff, clients, and vendors
- Attention to detail: Ability to identify and correct errors in administrative tasks
- Technical proficiency: Familiarity with office software like Microsoft Office Suite and relevant administrative systems
- Problem-solving skills: Ability to identify and resolve administrative issues promptly in a fast-paced work environment
Job Benefits
- Comprehensive healthcare: health, dental, & vision insurance
- Paid time off
- 401k plan options
- Generous veterinary care discounts
- Performance bonuses
About American Veterinary Group
At American Veterinary Group (AVG), we are no strangers to growth. In 2022, we hit an exciting milestone: over 100 veterinary practices within our family of hospitals and a footprint that extends across 10 states. We continue to grow and leverage our infrastructure to empower veterinary practices and professionals by providing exceptional support for hospital operations, medical expertise, recruiting, training, marketing, finance, and human resource functions. In short, we serve to support our family of hospitals and we got here by caring, listening, and fostering genuine partnerships with each of our veterinary hospitals to empower their strength, expertise, and medical autonomy at the local level.
Today, we get to call the 1,600 hospital employees, including over 200 veterinarians and 90 home office support staff, our colleagues, mentors, and cheerleaders. Tomorrow will bring us even more growth in talent and expertise. And the best part? There’s room for you at the table to also grow and be supported if you join our team!
