Healthcare Executive Administrative Assistant

Overview:

Our client, a Medical Center facility under the aegis of a California Public Ivy university and one of largest health delivery systems in California, seeks accomplished Healthcare Executive Administrative Assistant.

*** Candidate must be authorized to work in USA without requiring sponsorship ***

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*** Location: Oakland, CA 94609

*** Duration: 13 weeks contract w/ possibility of extension

Description:

• Provide principal confidential administrative support to an Executive Director and its management team.
• Maintain responsive relationship with the day-to-day activities of the departmental staff, consultants, and clients.
• These duties will require knowledge of office routine, and an understanding of the organization, programs and procedures related to the work.
• Provide confidential administrative support to management team. Maintains confidentiality of sensitive corporation documents and records.
• Maintain complex calendar schedules for management team. Coordinate and schedule meetings and provide necessary materials.
• Coordinates travel arrangements for management team.
• Update and maintain weekly staff schedule.
• Maintain scheduling calendar for conference room.
• Create, compose, and edit correspondences, summaries, and reports.
• Review statistical reports, tracks data and provides analysis, as requested.
• Organize major meetings, including producing and distributing materials and arrange facilities.
• Understand, support, promote and adhere to the customer service philosophy and standards of department.
• Interface with a wide variety of professional and community organizations on behalf of the management team.
• Respond to a variety of telephone and written inquires and/or direct inquires to appropriate staff member for response.
• Complete expense reports and submit to the department for management team.
• Reconcile invoices corporate credit card purchases and oversee process.
• Coordinate fee requests and payment schedules for outside consultants.
• Upon approval, responsible for ordering office supplies and storage room maintenance.

Qualifications:

• High School Diploma, GED, or equivalent. Bachelor's degree in business preferred.
• Minimum Experience: Minimum of 3-5 year’s progressively responsible administrative assistant experience, preferably in a healthcare delivery system or a medical office.
• Decision-Making and Problem-Solving Required.
• Handle day to day fiscal matters e.g., expense reports, ordering supplies and with approval by department manager.
• Ability to handle multiple tasks and prioritizes work effectively.
• Excellent organizational skills with attention to detail.
• Excellent administrative skills, including proficiency in Microsoft Word, Excel, PowerPoint and 10 key calculators.
• Ability to take and transcribe accurate minutes.
• Ability to create, compose, and edit correspondence and reports.
• Excellent communication skills, both written and oral.
• Ability to work with all levels of staff within CHO and externally.

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I'd love to talk to you if you think this position is right up your alley, and assure a prompt communication, whichever direction. If you're looking for rewarding employment and a company that puts its employees first, we'd like to work with you.

Satwinder “Sat” Singh

Lead Technical Recruiter

Company Overview:

Amerit Consulting is an extremely fast-growing staffing and consulting firm. Amerit Consulting was founded in 2002 to provide consulting, temporary staffing, direct hire, and payrolling services to Fortune 500 companies nationally; as well as small to mid-sized organizations on a local & regional level. Currently, Amerit has over 2,000 employees in 47 states. We develop and implement solutions that help our clients operate more efficiently, deliver greater customer satisfaction, and see a positive impact on their bottom line. We create value by bringing together the right people to achieve results. Our clients and employees say they choose to work with Amerit because of how we work with them - with service that exceeds their expectations and a personal commitment to their success. Our deep expertise in human capital management has fueled our expansion into direct hire placements, temporary staffing, contract placements, and additional staffing and consulting services that propel our clients’ businesses forward.

Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Applicants, with criminal histories, are considered in a manner that is consistent with local, state, and federal laws.