Legal Administrative Assistant- 3081766

Job Title: Legal Administrative Assistant

Location: Neenah, WI 54956

Salary/Payrate: $40K-$60K annually and AWESOME benefits!!!

Work Environment: Onsite Mon – Fri 8:30am – 5:00pm

Term: Permanent / Fulltime

Bachelor’s degree required: NO

Referral Fee: $500.00

Job Description

Our client is a premier law firm renowned for its commitment to excellence, integrity, and client-focused service. This team of professionals provides high-level legal support across a variety of practice areas. They are seeking a dedicated, proactive, and detail-oriented Legal Administrative Assistant to join their dynamic team. This is an exciting opportunity for a candidate with a passion for supporting legal teams in a fast-paced environment.

Primary Responsibilities

• Electronic File Maintenance: Manage and organize client files using electronic document management systems, ensuring that all records are accurate, up-to-date, and easily accessible.
• Client Intake Process: Assist with the client onboarding process, including gathering initial documentation, creating client profiles, and preparing engagement letters.
• Closing Matters: Coordinate the closing of matters, ensuring all documentation is finalized and filed appropriately, and assist in the preparation of closing statements.
• Proofing and Editing Documents: Review legal documents for accuracy, grammar, and formatting, ensuring that they are error-free and in compliance with firm standards.
• Time Entry: Accurately record time entries for attorneys and legal staff, ensuring proper billing and compliance with the firm’s guidelines.
• Administrative Duties: Provide general administrative support including answering phones, scheduling meetings, managing calendars, and handling correspondence.
• Overflow Support: Offer additional administrative support to various practice areas as needed, ensuring the firm’s operations run smoothly and efficiently.
  
  

Qualifications

• Minimum of 2 years of prior experience as a Legal Administrative Assistant, preferably in a law firm setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and electronic document management systems.
• Strong attention to detail and exceptional organizational skills.
• Ability to manage multiple tasks simultaneously, with excellent multitasking abilities.
• Outstanding verbal and written communication skills.
• Superior client service skills, with the ability to maintain professionalism and discretion in all interactions.
• Strong problem-solving abilities and the ability to work effectively both independently and as part of a team.
  
  

Ideal Candidate Attributes

• Proactive and self-motivated, with the ability to take initiative and anticipate the needs of the legal team.
• Positive attitude, with the ability to collaborate effectively in a team-oriented environment.
• High level of professionalism and confidentiality.
• Flexible and adaptable, with the ability to handle changing priorities in a fast-paced work environment.