Administrative Assistant

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to support our Human Resources Department. The ideal candidate will have experience handling a wide range of administrative tasks and be comfortable working in a fast-paced environment. This role requires strong organizational skills, the ability to manage multiple priorities, and a proactive approach to problem-solving.

Key Responsibilities:

• Provide high-level administrative support to the Human Resources Department.
• Coordinate and manage scheduling for meetings, interviews, and HR-related events.
• Track contract expirations and ensure timely renewals or modifications.
• Process invoices, purchase requisitions, and purchase orders in alignment with company policies.
• Monitor department budgets, track expenses, and assist with financial reporting.
• Assist in the preparation and submission of Board Items and related documentation.
• Maintain accurate records and ensure compliance with internal policies and procedures.
• Communicate effectively with internal and external stakeholders.
• Perform additional administrative tasks as needed.

Qualifications & Requirements:

• Proven experience in an administrative role, especially supporting a Human Resources Department.
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Experience with invoice processing, purchase requisitions, purchase orders, and budget monitoring.
• Knowledge of contract management and tracking expirations.
• Ability to prepare, proofread, and process Board Items and related materials.
• Excellent organizational and time management skills.
• Strong attention to detail and ability to handle confidential information.
• Effective written and verbal communication skills.
• Ability to work both independently and collaboratively in a team setting.
• Friendly in-person and phone presence
• Reliable, dependable work ethic