What are the responsibilities and job description for the Executive Assistant position at Anchor?
SUMMARY:
Under the supervision of the Executive Director, the Executive Assistant will ensure smooth daily operations of the home office and maintain the schedule, communications, and various administrative tasks of the Executive Director of ANCHOR.
DUTIES AND RESPONSIBILITIES:
These describe the general nature of the position, other duties and responsibilities may be assigned, as needed.
- Reads and routes incoming mail.
- Composes and types routine correspondence.
- Organizes and maintains file system and files correspondence and other records.
- Answers and screens Executives’ telephone calls and arranges conference calls.
- Coordinates Executives’ schedules and makes appointments and travel arrangements.
- Greets scheduled visitors and conducts to appropriate area or person.
- Conducts research, and compiles and types statistical reports.
- Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities and records minutes of meetings.
- Makes copies of correspondence or other printed materials.
- Prepares outgoing mail and correspondence, including e-mail and faxes.
- Orders and maintains supplies and arranges for equipment maintenance.
- Performs other related duties as assigned.
BEHAVIORAL COMPETENCIES:
Achievement Focus - Demonstrates persistence and overcomes obstacles. Measures self against standard of excellence. Recognizes and acts on opportunities. Sets and achieves challenging goals. Takes calculated risks to accomplish goals.
Business Acumen - Aligns work with strategic goals. Conducts cost-benefit analyses. Demonstrates knowledge of market and competition. Displays orientation to profitability. Understands business implications of decisions.
Business Ethics - Inspires the trust of others. Keeps commitments. Treats people with respect. Upholds organizational values. Works with integrity, confidentiality and high ethical standards.
Managing Customer Focus - Develops new approaches to meeting customer needs. Establishes customer service standards. Monitors customer satisfaction. Promotes customer focus. Provides training in customer service delivery.
Strategic Thinking - Adapts strategy to changing conditions. Analyzes market and competition. Develops strategies to achieve organizational goals. Identifies external threats and opportunities. Understands organization’s strengths and weaknesses.
Visionary Leadership - Acts in accordance with vision. Communicates vision and gains commitment. Creates a clear, compelling vision. Displays passion and optimism. Mobilizes others to fulfill the vision.
Customer Service - Exceeds the expectations of internal and external customers; identifies, understands, monitors and measures the needs of both internal and external customers; talks and acts with customers in mind; and recognizes working colleagues as customers.
EDUCATION AND EXPERIENCE:
Associate’s or technical degree from an accredited college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
Excellent verbal and written communication skills, with ability to teach and train; excellent organizational skills and attention to detail; strong analytical and problem-solving skills; strong supervisory and leadership skills; proficient with Microsoft Office Suite or related software.
TECHNICAL SKILLS:
The employee will need to have strong computer skills (MS Word, Excel, PP, etc). Must have the ability to learn other computer software programs as required by assigned tasks.
PHYSICAL DEMANDS:
To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting, standing, operating computers and other office equipment, moving about the office, and attending meetings. The employee must be able to communicate via email and verbally via telephone. The employee must occasionally transport up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
TO APPLY:
Please send resume and letter of interest to jobs@anchornc.org
Job Type: Part-time
Pay: $18.00 - $23.00 per hour
Expected hours: 24 – 30 per week
Ability to Commute:
- Winston-Salem, NC 27127 (Required)
Ability to Relocate:
- Winston-Salem, NC 27127: Relocate before starting work (Preferred)
Work Location: In person
Salary : $18 - $23
